Administrative Assistant: Organization & Data Maestro

Bubble 3 Sdn Bhd; Puchong; On-site; MYR 33,000 - 47,000; Full time

Job summary

Jora Malaysia is seeking an Administrative Assistant to handle daily clerical tasks, maintain documents, and support various departments. You will manage data entry, calls, emails, quotations, invoices, and reports to keep operations running smoothly.

The ideal candidate will have strong English communication, excellent organisation, and proficiency with MS Office. A proactive, reliable team player who can adapt to changing priorities is welcome to apply.

Qualifications

• Proven experience as an Administrative Assistant or in a similar administrative support role
• Excellent organisational and time management skills, with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English, with attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer literacy
• Ability to maintain confidentiality and handle sensitive information professionally
• A proactive, positive attitude with a willingness to learn and support team members
• Strong interpersonal skills and the ability to work collaboratively with colleagues at all levels
• Reliability and punctuality, with a demonstrated commitment to consistent attendance
• Flexibility and adaptability in response to changing priorities and business needs
• Familiarity with office management software or administrative tools is advantageous

Responsibilities

• Handle daily administrative and clerical tasks
• Prepare, organize, and maintain company documents, records, and files
• Perform data entry and ensure information is accurate and up to date
• Handle incoming calls, emails, correspondence, and general enquiries
• Prepare quotations, invoices, purchase orders, reports, and other documents when required
• Coordinate with customers, suppliers, and internal departments
• Monitor office supplies and arrange purchases when necessary
• Support other departments with administrative tasks and ad-hoc assignments
• Perform any other duties as assigned by the supervisor or management

Skills

Organization

Communication

Time management

MS Office

Tools

MS Office Suite

Job description

Jora Malaysia is seeking an Administrative Assistant to handle daily clerical tasks, maintain documents, and support various departments. You will manage data entry, calls, emails, quotations, invoices, and reports to keep operations running smoothly.

The ideal candidate will have strong English communication, excellent organisation, and proficiency with MS Office. A proactive, reliable team player who can adapt to changing priorities is welcome to apply.