ADMINISTRATIVE ASSISTANT/OFFICER (KEPONG)

R Pharmacy (Pastel Care Sdn Bhd); Kepong; On-site; MYR 36,000 - 48,000; Full time

Benefits offered by this job

Maternity leave

Parental leave

Opportunities for promotion

Job summary

R Pharmacy (Pastel Care Sdn Bhd) is seeking an Administration Officer to support new outlet openings, licensing compliance, and daily operations in Kuala Lumpur. You will coordinate installations, liaise with vendors and authorities, and assist with asset and facility maintenance.

The role requires 1–2 years of relevant experience, strong organizational skills, and a proactive, collaborative attitude. Relocation or commuting to Kuala Lumpur is expected, with opportunities for growth within the

Qualifications

• Diploma or degree in business/admin field.
• 1–2 years in retail or trading preferred.
• Strong organizational and multitasking abilities.
• Able to liaise with vendors, contractors and authorities.
• Teamwork, initiative and self-development encouraged.

Responsibilities

• Assist in new outlet openings and plan timelines.
• Coordinate repairs and maintenance for outlet assets/facilities.
• Monitor and renew business licences and permits.
• Support procurement, stock management, and billing with finance teams.
• Handle ad-hoc projects to support operations.
• Communicate effectively with vendors and authorities.

Skills

Organizational skills

Multitasking

Vendor liaison

Communication

Teamwork

Education

Diploma or Degree in Business Administration, Office Management, or a related field

Job description

Responsible for assisting in new outlet openings, handling outlet issues, managing business licences, coordinating repairs and supporting daily administrative tasks to ensure smooth operations

New Outlet Opening Coordination

Plan and oversee new outlet setups by developing project timelines and coordinating the installation of signage, equipment and other essential setups. Chair a monthly meeting to align with relevant departments, ensuring a smooth and coordinated outlet opening process.

Licensing and Regulatory Compliance

Regularly monitor the validity of business licences and permits, ensuring timely renewal and compliance with requirements (e.g., DBP signage, Poison A Licence, etc.)

Asset & Facility Maintenance

Coordinate and schedule routine maintenance, inspections and servicing of outlet assets and facilities, such as lighting, air conditioning, pest control, fire extinguishers and other essential systems to ensure smooth daily operations

Administrative Procurement & Stock Management

Support the ordering and tracking of furniture, promotional materials and administrative supplies. Maintains accurate inventory records and charging sheets, and coordinates stock deliveries and billing processes with the finance teams

Ad-hoc Tasks

Assist with ad-hoc projects or tasks as signed by superiors to support business needs

Job Requirements

Diploma or Degree in Business Administration, Office Management, or a related field.

Preferably 1 to 2 years of relevant working experience in the retail or trading industry

Strong organizational and multitasking skills

Ability to liaise effectively with vendors, contractors and authorities

Teamwork, initiative and self-development

Proactive attitude and willingness to learn

Maternity leave

Opportunities for promotion

Parental leave

Ability to commute/relocate

Kuala Lumpur: Reliably commute or planning to relocate before starting work (Preferred)

Experience

Administrative: 1 year (Preferred)

Willingness to travel

100% (Preferred)

We are a one-stop retail pharmacy that strives to bring convenient and affordable healthcare to our valued customers. Our vision is to reimagine healthcare. We pair breakthrough technology with innovative solutions to address the industry’s most pressing challenges.

As a 40% owned subsidiary of Enviro-hub Holdings, a public listed company in Singapore, we aspire to extend our reach and improve lives across Malaysia.

We are a one-stop retail pharmacy that strives to bring convenient and affordable healthcare to our valued customers. Our vision is to reimagine healthcare. We pair breakthrough technology with innovative solutions to address the industry’s most pressing challenges.

As a 40% owned subsidiary of Enviro-hub Holdings, a public listed company in Singapore, we aspire to extend our reach and improve lives across Malaysia.

What can I earn as an Administration Officer