Administrative Assistant

IBIDEN Electronics Malaysia Sdn Bhd; Seberang Perai; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Competitive salary package

Career development opportunities

Modern workplace in Bukit Minyak

Work-life balance initiatives

Job summary

IBIDEN Electronics Malaysia Sdn Bhd in Bukit Minyak, Penang, is seeking a dedicated Administrative Assistant to support day-to-day office operations in a full-time role. You will manage schedules, communications, records, and HR support, contributing to organisational excellence.

The ideal candidate has proven administrative experience, strong organisational skills, and proficiency in Word, Excel and PowerPoint.

Qualifications

• Proven experience in an administrative or office support role, preferably in manufacturing/electronics.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Attention to detail and accuracy in administrative tasks.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with office management systems and databases.
• Willingness to support multiple departments as needed.
• Secondary education qualification or equivalent; diploma or certificate preferred.

Responsibilities

• Manage and organise office schedules, appointments and meetings for management and staff.
• Handle incoming/outgoing correspondence, including emails, post and courier services.
• Maintain accurate filing systems and records (physical and digital).
• Prepare and format administrative documents, reports and presentations.
• Coordinate office supplies inventory and place orders as needed.
• Greet visitors and clients and direct them appropriately.
• Support HR with employee documentation, onboarding and general administration.
• Assist with event coordination and meeting preparations.
• Perform general clerical duties including data entry, photocopying and transcription.
• Liaise with internal departments and external parties to facilitate smooth communication.

Skills

Organisational skills

Time management

MS Office

Attention to detail

Independent working

Team collaboration

Office management systems

Education

Secondary education qualification

Diploma or certificate in business administration or secretarial studies

Tools

Word

Excel

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a dedicated and organised Administrative Assistant to join IBIDEN Electronics Malaysia Sdn Bhd in Bukit Minyak, Penang. This is a full-time position that plays a vital role in supporting the smooth operation of our administrative functions. As an Administrative Assistant, you will be the backbone of our office operations, ensuring that day-to-day activities run efficiently and that our teams have the support they need to focus on their core responsibilities. This role is essential to maintaining our high standards of organisational excellence and contributing to the overall success of the company.

What you'll be doing

• Managing and organising office schedules, appointments and meetings for management and staff members
• Handling incoming and outgoing correspondence, including emails, post and courier services
• Maintaining accurate filing systems and records management, both physical and digital
• Preparing and formatting administrative documents, reports and presentations
• Coordinating office supplies inventory and placing orders as needed
• Greeting visitors and clients, and directing them appropriately throughout the office
• Supporting human resources with employee documentation, onboarding and general administration
• Assisting with event coordination and meeting preparations
• Performing general clerical duties including data entry, photocopying and transcription
• Liaising with internal departments and external parties to facilitate smooth communication and operations

What we're looking for

• Proven experience working in an administrative or office support role, preferably in a manufacturing or electronics industry environment
• Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively
• Proficiency in Microsoft Office applications, including Word, Excel and PowerPoint
• Attention to detail and accuracy in all administrative tasks and documentation
• Ability to work independently and as part of a team in a fast-paced environment
• Familiarity with office management systems and databases
• Flexibility and willingness to support various departments as needed
• Secondary education qualification or equivalent; diploma or certificate in business administration or secretarial studies is preferred

What we offer

At IBIDEN Electronics Malaysia Sdn Bhd, we value our employees and are committed to providing a supportive and inclusive workplace. We offer the following benefits and opportunities:

• Competitive salary package commensurate with experience and qualifications
• Opportunities for professional development and skills enhancement through training programmed
• A collaborative and inclusive work environment where your contributions are recognised and valued
• Career progression opportunities within a growing and successful organization
• Work-life balance initiatives to support your wellbeing
• A modern workplace located in Bukit Minyak, Penang with convenient access and facilities

About us

IBIDEN Electronics Malaysia Sdn Bhd is a leading manufacturer in the electronics industry, known for our commitment to quality, innovation and operational excellence. As part of the IBIDEN Group, a globally recognised company with a strong reputation for precision manufacturing, we are dedicated to producing high-quality electronic components and materials. Our company culture is built on the values of integrity, teamwork and continuous improvement. We invest in our employees' professional development and foster an environment where talented individuals can thrive and contribute meaningfully to our success. With a presence in Bukit Minyak, Penang, we serve customers across diverse industries and maintain the highest standards of quality and customer service.