Administrative Coordinator — Office Ops & HR Support

IBIDEN Electronics Malaysia Sdn Bhd; Seberang Perai; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Competitive salary package

Career development opportunities

Modern workplace in Bukit Minyak

Work-life balance initiatives

Job summary

IBIDEN Electronics Malaysia Sdn Bhd in Bukit Minyak, Penang, is seeking a dedicated Administrative Assistant to support day-to-day office operations in a full-time role. You will manage schedules, communications, records, and HR support, contributing to organisational excellence.

The ideal candidate has proven administrative experience, strong organisational skills, and proficiency in Word, Excel and PowerPoint.

Qualifications

• Proven experience in an administrative or office support role, preferably in manufacturing/electronics.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Attention to detail and accuracy in administrative tasks.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with office management systems and databases.
• Willingness to support multiple departments as needed.
• Secondary education qualification or equivalent; diploma or certificate preferred.

Responsibilities

• Manage and organise office schedules, appointments and meetings for management and staff.
• Handle incoming/outgoing correspondence, including emails, post and courier services.
• Maintain accurate filing systems and records (physical and digital).
• Prepare and format administrative documents, reports and presentations.
• Coordinate office supplies inventory and place orders as needed.
• Greet visitors and clients and direct them appropriately.
• Support HR with employee documentation, onboarding and general administration.
• Assist with event coordination and meeting preparations.
• Perform general clerical duties including data entry, photocopying and transcription.
• Liaise with internal departments and external parties to facilitate smooth communication.

Skills

Organisational skills

Time management

MS Office

Attention to detail

Independent working

Team collaboration

Office management systems

Education

Secondary education qualification

Diploma or certificate in business administration or secretarial studies

Tools

Word

Excel

PowerPoint

Job description

IBIDEN Electronics Malaysia Sdn Bhd in Bukit Minyak, Penang, is seeking a dedicated Administrative Assistant to support day-to-day office operations in a full-time role. You will manage schedules, communications, records, and HR support, contributing to organisational excellence.

The ideal candidate has proven administrative experience, strong organisational skills, and proficiency in Word, Excel and PowerPoint.