Administrative Assistant

Retro International SDN BHD; Port Klang; On-site; MYR 26,000 - 36,000; Full time

Job summary

Retro International SDN BHD in Pelabuhan Klang is seeking a proactive Administrative Assistant for a full-time, on-site role to support daily office operations, manage correspondence, phone calls, and scheduling, and keep records up to date. The position requires collaborating with technical and operations teams to uphold professional service standards in a fast-paced environment.

Key duties include data entry, document preparation, arranging travel logistics, and providing executive

Qualifications

• Strong administrative and executive support skills.
• Proficient data entry, filing, and record-keeping.
• Professional communication and phone etiquette.
• Experience in an industrial or technical environment is an advantage.
• Diploma or certificate in administration or related field is beneficial.

Responsibilities

• Manage correspondence, phone calls, and scheduling.
• Maintain records and files for daily operations.
• Assist with data entry, document preparation, and travel arrangements.
• Support managers with executive administrative tasks and internal communications.

Skills

Administrative assistance

Executive support

Data entry

Filing and recordkeeping

Communication skills

MS Office

Scheduling

Attention to detail

Reliability

Confidentiality

Education

Diploma or certificate in administration

Tools

Database systems

Scheduling software

Job description

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Company Description Retro International SDN BHD provides specialized vacuum pump servicing, maintenance, and industrial engineering solutions that enhance equipment reliability and operational efficiency. The company supports manufacturing and industrial clients with professional technical services grounded in precision and performance. Retro International focuses on long-term reliability, helping clients minimize downtime and optimize their operations. Team members work in a technically driven environment that values quality service, safety, and continuous improvement.

Role Description The Administrative Assistant is a full-time, on-site role based in Pelabuhan Klang. This position supports daily office operations, including managing correspondence, handling phone calls, scheduling meetings, and maintaining records and files. The Administrative Assistant will assist with clerical tasks such as data entry, document preparation, and arranging travel or logistics as needed. The role also involves supporting managers with executive administrative tasks, coordinating internal communications, and ensuring smooth office workflows. The individual will collaborate with technical and operations teams to provide timely administrative support and uphold professional service standards.

Qualifications

• Strong administrative assistance and executive administrative assistance skills to support day-to-day office and managerial needs.
• Solid clerical skills, including data entry, filing, document preparation, and basic recordkeeping.
• Professional communication and phone etiquette skills for managing calls, emails, and internal and external interactions.
• Proficiency with office productivity tools (e.g., Microsoft Office or equivalent), and basic familiarity with scheduling and database systems.
• Ability to organize multiple tasks, prioritize work, and maintain attention to detail in a fast-paced environment.
• Demonstrated reliability, discretion with confidential information, and a collaborative working style.
• Prior experience in an administrative or office support role is preferred; experience in industrial or technical environments is an advantage.
• Relevant diploma or certificate in administration, business, or a related field is beneficial.