Administrative Assistant

Pengurusan Aset Air Berhad (PAAB); Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Pengurusan Aset Air Berhad (PAAB) in Kuala Lumpur is seeking an experienced administrator to support the Land Management Department. You will handle general clerical tasks, maintain records, and assist with meetings and travel arrangements, ensuring compliance with company policy.

The role requires a Diploma in Administration, at least 3 years of admin or document control experience, and strong MS Office skills, with fluency in English and Bahasa Malaysia.

Qualifications

• Diploma in Administration or equivalent.

Responsibilities

• To perform general administrative and clerical duties.
• To record all incoming and outgoing correspondence and maintain and update computerized records.
• To record and monitor all clerical activities, including filing, duplicating materials, and receiving and transmitting messages and data, to ensure smooth operations.
• To perform typing tasks with minimal errors and in compliance with the company’s document policy.
• To receive and provide information on project requirements and related matters to support smooth project operations, and maintain electronic files and reports in accordance with company policy.
• To update the division’s/department’s staff activity and attendance records monthly.
• To assist in arranging meetings, seminars, conferences, and travel accommodation for LMD staff, and coordinate meeting logistics, including room setup and catering.
• To take minutes of meetings as required.
• To compose and review various written materials.
• To monitor and record the department’s approved annual budget.
• To work closely with other administrative staff and provide support to colleagues as needed.
• To perform other related duties as assigned by management and/or the immediate superior.

Skills

Report writing

Clerical skills

Meeting coordination

Documentation

Education

Diploma in Administration

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Main responsibilities:

To assist and support the Land Management Department (LMD) staff in managing deliverables to ensure the smooth operation of the department.

Tasks:

1. To perform general administrative and clerical duties.

2. To record all incoming and outgoing correspondence and maintain and update computerized records.

3. To record and monitor all clerical activities, including filing, duplicating materials, and receiving and transmitting messages and data, to ensure smooth operations.

4. To perform typing tasks with minimal errors and in compliance with the company’s document policy.

5. To receive and provide information on project requirements and related matters to support smooth project operations, and maintain electronic files and reports in accordance with company policy.

6. To update the division’s/department’s staff activity and attendance records monthly.

7. To assist in arranging meetings, seminars, conferences, and travel accommodation for LMD staff, and coordinate meeting logistics, including room setup and catering.

8. To take minutes of meetings as required.

9. To compose and review various written materials.

10. To monitor and record the department’s approved annual budget.

11. To work closely with other administrative staff and provide support to colleagues as needed.

12. To perform other related duties as assigned by management and/or the immediate superior.

Requirements:

• Recognized Diploma in Administration or its equivalent;
• At least 3 years’ experience in Administration or Document Control;
• Proficiency in the use of MS Office suite including MS MS Excel, MS Word and MS PowerPoint;
• Proficiency in spoken and written English and Bahasa Malaysia is required;
• Excellent report writing and presentation are essential;
• The candidate should be energetic;
• Being self-motivated, analytical, resourceful and having strong integrity are important qualities; and
• A good working attitude and willingness to travel are expected.