Administrative Assistant

Newbillion Precision Metal Sdn Bhd; Batu Kawan; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Medical

Parking

Telephone allowance

Performance bonus

Awards

Job summary

Newbillion Precision Metal Sdn Bhd in Batu Kawan, Penang, is seeking an Administrative Assistant to support day-to-day operations at our Batu Kawan facility. This full-time role is essential to keeping offices running smoothly and ensuring teams have the administrative backing they need.

You will manage schedules, handle correspondence, maintain records, assist with recruitment, coordinate meetings and events, process invoices, and provide general support to multiple departments in a fast-paced

Qualifications

• Excellent written and verbal communication in English.
• Proficiency in Malay and Mandarin is highly desirable.
• Experience as Administrative Assistant or in similar role.

Responsibilities

• Manage and organise office schedules and appointments for senior staff.
• Handle incoming/outgoing correspondence including emails, letters and packages.
• Maintain and update company records, files and databases with accuracy and confidentiality.
• Prepare and distribute internal communications and memoranda.
• Coordinate meetings and events, room bookings and refreshments.
• Process invoices and expense reports and other financial documents.
• Assist with recruitment activities including scheduling interviews.
• Order and manage office supplies and equipment.
• Greet visitors and answer telephone enquiries professionally.
• Provide general administrative support to various departments.
• Maintain a clean, organised and welcoming office environment.

Skills

English proficiency

Multilingual (Malay/Mandarin)

Microsoft Office

Organisational skills

Customer service

Education

High school diploma or equivalent

Office administration qualification (advantage)

Tools

Microsoft Office

Job description

About Us

Newbillion Precision Metal Sdn Bhd is a leading precision metal manufacturing company dedicated to delivering high-quality components and solutions to our clients across various industries. We pride ourselves on our commitment to excellence, innovation, and maintaining the highest standards of operational efficiency. Our team is composed of skilled professionals who are passionate about their work and contribute to a collaborative and dynamic workplace environment.

About the Role

We are seeking a detail-oriented and organised Administrative Assistant to join our team at our Batu Kawan facility in Penang. This is a full-time position that plays a crucial role in supporting the smooth day-to-day operations of our company. As an Administrative Assistant, you will be the backbone of our administrative functions, ensuring that all office activities run efficiently and that our team has the support they need to focus on their core responsibilities. This role is essential to maintaining our high operational standards and contributing to the overall success of Newbillion Precision Metal Sdn Bhd.

Key Responsibilities

• Manage and organise office schedules, calendars, and appointments for senior staff members
• Handle incoming and outgoing correspondence, including emails, letters, and packages
• Maintain and update company records, files, and databases with accuracy and confidentiality
• Prepare and distribute internal communications, memoranda, and announcements
• Coordinate office meetings and events, including room bookings and refreshment arrangements
• Process invoices, expense reports, and other financial documentation
• Assist with recruitment activities, including scheduling interviews and preparing documentation
• Order and manage office supplies and equipment as needed
• Greet and assist visitors and answer telephone enquiries professionally
• Perform general administrative tasks and provide support to various departments as required
• Maintain a clean, organised, and welcoming office environment

What We're Looking For

• High school diploma or equivalent; additional qualifications in office administration or business studies are advantageous
• Proven experience working as an Administrative Assistant or in a similar administrative role
• Excellent written and verbal communication skills in English; proficiency in Malay and Mandarin is highly desirable
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant office software
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Attention to detail and accuracy in all work performed
• Professional demeanour and the ability to maintain confidentiality
• Exceptional customer service skills and the ability to interact positively with colleagues at all levels
• Reliable, punctual, and committed to maintaining professional standards
• Familiarity with basic accounting or bookkeeping principles is a plus
• Ability to work independently and as part of a team in a fast-paced environment

What We Offer

We offer a competitive salary package commensurate with qualifications and experience.

• Medical and dental coverage
• Annual leave entitlements
• Opportunities for professional development and skills training
• Modern office environment with the facilities and resources necessary to perform your role effectively

Perks and benefits Medical Parking Telephone allowance, Performance bonus, and Awards