Organized Administrative Assistant | Office Support & Coordination

Newbillion Precision Metal Sdn Bhd; Batu Kawan; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Medical

Parking

Telephone allowance

Performance bonus

Awards

Job summary

Newbillion Precision Metal Sdn Bhd in Batu Kawan, Penang, is seeking an Administrative Assistant to support day-to-day operations at our Batu Kawan facility. This full-time role is essential to keeping offices running smoothly and ensuring teams have the administrative backing they need.

You will manage schedules, handle correspondence, maintain records, assist with recruitment, coordinate meetings and events, process invoices, and provide general support to multiple departments in a fast-paced

Qualifications

• Excellent written and verbal communication in English.
• Proficiency in Malay and Mandarin is highly desirable.
• Experience as Administrative Assistant or in similar role.

Responsibilities

• Manage and organise office schedules and appointments for senior staff.
• Handle incoming/outgoing correspondence including emails, letters and packages.
• Maintain and update company records, files and databases with accuracy and confidentiality.
• Prepare and distribute internal communications and memoranda.
• Coordinate meetings and events, room bookings and refreshments.
• Process invoices and expense reports and other financial documents.
• Assist with recruitment activities including scheduling interviews.
• Order and manage office supplies and equipment.
• Greet visitors and answer telephone enquiries professionally.
• Provide general administrative support to various departments.
• Maintain a clean, organised and welcoming office environment.

Skills

English proficiency

Multilingual (Malay/Mandarin)

Microsoft Office

Organisational skills

Customer service

Education

High school diploma or equivalent

Office administration qualification (advantage)

Tools

Microsoft Office

Job description

Newbillion Precision Metal Sdn Bhd in Batu Kawan, Penang, is seeking an Administrative Assistant to support day-to-day operations at our Batu Kawan facility. This full-time role is essential to keeping offices running smoothly and ensuring teams have the administrative backing they need.

You will manage schedules, handle correspondence, maintain records, assist with recruitment, coordinate meetings and events, process invoices, and provide general support to multiple departments in a fast-paced