Administration & Office Coordinator

Randstad Malaysia; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Randstad Malaysia is seeking a Studio Operations Manager / Office Coordinator to anchor the Kuala Lumpur studio. This standalone role blends day-to-day office operations, vendor management, executive travel logistics, project document administration, and cross-border administrative support for the head office in Australia.

You will report directly to the Directors and Principals based in Australia while working closely with a local KL studio team.

Qualifications

• Bachelor degree is required.

Responsibilities

• Studio & Facilities Management: Oversee daily operations for the KL TTDI studio, vendor sourcing, supplies, equipment maintenance, and building liaison.
• Executive & Travel Support: Coordinate calendars, international/domestic travel, accommodation, and itineraries for visiting partners and local team.
• Project & Authority Administration: Maintain project document registers, consultant lists, and schedules for local authority submissions (DBKL/BOMBA).
• Accounts & Corporate Admin: Verify invoices, manage petty cash, process expenses, and liaise with external accountants and company secretaries.
• Cross-Border Operations: Support the Australian office to ensure smooth cross-border coordination.

Education

Bachelor Degree

Job description

About the company

An established Australian architecture and design practice known for delivering high-impact project work across Australia and the APAC region. Operating with a flat, collaborative, and non-hierarchical culture, the firm values direct communication, high autonomy, and operational efficiency. As part of its regional expansion, the practice is establishing a dedicated studio footprint in TTDI, Kuala Lumpur, combining local architectural delivery with cross-border collaboration for Australian developments.

About the job

The Studio Operations Manager / Office Coordinator serves as the central anchor for the Kuala Lumpur studio. This standalone role blends day-to-day office operations, vendor management, executive travel logistics, project document administration, and cross-border administrative support for the head office in Australia.

Key Responsibilities

• Studio & Facilities Management: Oversee daily operations for the TTDI studio, including vendor sourcing, office supplies, equipment maintenance, and building management liaison. Assist in coordinating the initial studio fit-out and setup.
• Executive & Travel Support: Coordinate calendars, international/domestic travel, accommodation, and itineraries for visiting Australian partners and local team members.
• Project & Authority Administration: Maintain project document registers, consultant contact lists, and administrative schedules for local authority submissions (such as DBKL/BOMBA).
• Accounts & Corporate Admin: Verify supplier invoices, manage petty cash, process expense records, and liaise with external accountants and company secretaries.
• Cross-Border Operations: Provide administrative and workflow assistance to the Australian office to ensure seamless cross-border coordination.

About the manager/team

You will report directly to the Directors and Principals based in Australia while working closely with a local KL studio team. The team environment is casual, supportive, and focused on design delivery. Because senior leadership operates remotely from Australia, you will be trusted with high daily autonomy to run the studio independently and solve operational challenges proactively.

Skills

no additional skills required

Qualifications

no additional qualifications required

Education

Bachelor Degree