ADMIN / SITE CLERK

TALL INNOVATIONS SDN BHD; Serendah; On-site; MYR 39,000 - 61,000; Full time

Job summary

TALL INNOVATIONS SDN BHD is seeking a Site Administrator to support daily site operations, manage documentation, and coordinate with contractors and the head office.

You will maintain records, prepare reports, and ensure timely communication across teams while adhering to company procedures and safety standards.

The role requires proactivity, strong Microsoft Office skills, and familiarity with site materials and drawings.

Qualifications

• SPM Level certificate or equivalent required.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience in a related field is advantageous.
• Familiarity with drawings, materials, and project specifications is preferred.

Responsibilities

• Maintain and update site documents, reports, permits, drawings, attendance, and correspondence.
• Organize filing systems (physical and digital) for easy retrieval and proper document control.
• Prepare daily, weekly, and monthly site reports for management submission.
• Coordinate with project teams, contractors, suppliers, and head office on administrative matters.
• Handle calls, emails, and site inquiries professionally.
• Assist scheduling meetings, site visits, and appointments.
• Assist in preparing purchase requisitions and tracking delivery of site materials.
• Monitor inventory for office supplies, PPE, and basic site materials.
• Manage site staff attendance, timesheets, and leave records.
• Support onboarding of new site workers, including registration and induction.

Skills

Site administration

Construction materials familiarity

Education

SPM Level certificate

Tools

Microsoft Office

Job description

Site Administrator supports daily site operations by managing documentation, coordination, reporting, and administrative tasks. This role ensures smooth communication between site teams, contractors, suppliers, and the main office while maintaining accurate records and compliance with company procedures.

Key responsibilities

Maintain and update all site documents, including reports, permits, drawings, attendance records, and correspondence

Organize filing systems (physical and digital) to ensure easy retrieval and proper document control

Prepare daily, weekly, and monthly site reports for submission to management

Coordinate with project teams, contractors, suppliers, and head office on administrative and operational matters

Handle incoming calls, emails, and site inquiries professionally

Assist in scheduling meetings, site visits, and appointments

Assist in preparing purchase requisitions and tracking delivery of site materials

Monitor and update inventory records for office supplies, PPE, and basic site materials

Manage site staff attendance, timesheets, and leave records

Support onboarding of new site workers, including registration, induction, and documentation

About you

Possess an SPM Level certificate

Proficient in Microsoft software

Working experience in a related field (advantageous)

Familiarity with construction materials, equipment, subcontracted services, drawings, and project specifications (advantageous)

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Site Administrator?
• Which of the following types of qualifications do you have?
• Which of these industries have you worked in?