Admin Officer 行政人员

Advanced Electronic Materials (Malaysia) Sdn Bhd; Kedah; On-site; MYR 36,000 - 48,000; Full time

Job summary

Advanced Electronic Materials (Malaysia) Sdn Bhd is seeking an Admin Officer to manage daily administrative operations, organize documents, and support cross-functional activities. The role emphasizes coordination with R&D, Supply Chain, Production, and Sales, as well as handling visits and visa-related duties.

Qualified candidates will have a Diploma or Bachelor’s in Business Administration and strong MS Office skills, with excellent organizational and communication abilities.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Experience in administrative management, meeting coordination, cross-functional communication, or visa processing is a plus.

Responsibilities

• Handle daily administrative operations and office management to keep a clean, organized, and well-maintained environment.
• Organize, file, maintain, and manage administrative documents, contracts, meeting records, and related files.
• Assist with administrative expenses, payment applications, and preparation of supporting documents.
• Coordinate company meetings, prepare invitations, book rooms, take minutes, and track action items with owners and deadlines.
• Arrange visits from customers, government representatives, partners, and external parties.
• Coordinate cross-functional communication with R&D, Supply Chain, Production, and Sales to support activities.
• Organize internal trainings, meetings, and employee activities; communicate and promote company policies and announcements.
• Assist with visa applications, renewals, and related documentation for foreign employees; monitor progress for timely compliance.

Skills

MS Office

Organizational skills

Communication

Education

Business Admin degree

Job description

We are a newly established company and are looking for a responsible, organized, and detail-oriented Admin Officer to join our team.

As a newly established company, we offer an exciting opportunity for the successful candidate to contribute to the establishment and improvement of our administrative systems and office management processes. You will be responsible for handling daily administrative operations, managing office supplies and inventory, maintaining proper documentation and records, coordinating with vendors and service providers, and providing administrative support to ensure the smooth and efficient operation of the company.

This is a great opportunity for a proactive and well-organized professional with strong communication and coordination skills to take on new challenges, contribute to the company's development, and grow together with the business.

Job Responsibilities

• Responsible for daily administrative operations and office management to ensure a clean, organized, and well-maintained working environment and the smooth operation of daily administrative activities.
• Responsible for organizing, filing, maintaining, and managing administrative documents, contracts, meeting records, and other relevant documents.
• Assist in handling administrative expenses, payment applications, and the preparation, organization, and follow-up of related supporting documents.
• Organize and coordinate various company meetings, including regular meetings, review meetings, project kick-off meetings, and project review meetings. Prepare and distribute meeting invitations, arrange meeting rooms, prepare meeting minutes, and follow up on action items by identifying the persons in charge and deadlines to ensure timely completion and proper closure.
• Assist management in arranging and coordinating visits from customers, government representatives, business partners, and other external parties.
• Coordinate with project members from various departments, including R&D, Supply Chain, Production, and Sales, to facilitate cross-functional communication, share relevant information, collect feedback, and support the smooth implementation of related activities.
• Assist in organizing internal training sessions, company meetings, and employee activities, as well as communicating and promoting company policies, procedures, and relevant announcements.
• Handle or assist in processing visa applications, renewals, and related documentation for foreign employees. Follow up on application progress to ensure timely processing and compliance with applicable Malaysian immigration requirements.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.
• Candidates with relevant experience in administrative management, meeting coordination, cross-functional communication, or visa application processes will have an added advantage.
• Possess good organizational, coordination, and communication skills, with the ability to manage multiple administrative tasks effectively.
• Possess good interpersonal skills and the ability to coordinate effectively with internal departments and external parties.
• Proficient in Chinese, Bahasa Malaysia, and English, with good verbal and written communication skills.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as an Office Administration Officer?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• How would you rate your Mandarin language skills?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?