Admin Intern- Part Time

Machines Sdn Bhd; Selangor; On-site; MYR 27,000 - 42,000; Full time

Job summary

Machines Sdn Bhd in Malaysia is seeking an Administrative Assistant to support daily office and outlet operations. You will handle a range of tasks, from basic administration to coordinating deliveries, purchases, and asset checks, with emphasis on accuracy and timely reporting.

Ideal candidates are fresh graduates or those with up to 1 year of related experience, able to work independently, proficient in English and Bahasa Malaysia, and comfortable dealing with Mandarin-speaking clients where

Qualifications

• Computer literate with good communication and organizational skills.
• Fresh graduates are encouraged to apply; candidates with at least 1 year of related experience have an advantage.
• Immediate availability to start work is preferred.

Responsibilities

• Provide administrative support to maintain office and outlet operations.
• Manage day-to-day office administration tasks.
• Handle monthly admin and general expenses reports (e.g., utility bills, petrol, pest control).
• Take care of company vehicle paperwork, insurance, and inspections.
• Coordinate daily tasks for delivery, document submission, and government department visits.
• Manage pantry supplies, stationery, and inventory.
• Source, negotiate, and process purchase orders.
• Conduct fixed asset stock checks and prepare POS equipment for outlets.
• Maintain office facilities, equipment, and cleanliness.
• Assist with work permit applications for various purposes.
• Support the planning and execution of company events and activities.
• Handle routine maintenance of office lifts.
• Manage monthly sales reports.

Skills

Communication

Organizational skills

Multitasking

Independent work

English

Bahasa Malaysia

Mandarin (preferred)

Job description

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Providing administrative support to maintain office and outlet operations.

Managing day-to-day office administration tasks.

Handling and recording monthly admin and general expenses reports (e.g., utility bills, petrol, pest control).

Taking care of company vehicle paperwork, insurance, and inspections.

Coordinating daily tasks for delivery, document submission, and government department visits.

Managing pantry supplies, stationery, and inventory.

Sourcing, negotiating, and processing purchase orders.

Conducting fixed asset stock checks and preparing POS equipment for outlets.

Maintaining office facilities, equipment, and cleanliness.

Assisting with work permit applications for various purposes.

Supporting the planning and execution of company events and activities.

Handling routine maintenance of office lifts.

Managing monthly sales reports.

Requirement

• Computer literate with good communication and organizational skills.
• Resourceful, self-motivated, and able to work independently with minimal supervision.
• Capable of multitasking and maintaining high integrity.
• Proficient in English and Bahasa Malaysia.
• Candidates who are fluent in Mandarin are preferred as the role requires candidate to deal with Mandarin speaking clients.
• Immediate availability to start work is preferred.
• Fresh graduates are encouraged to apply. Candidates with at least 1 year of experience in a related field will have an added advantage.