Admin & HR Manager

Private Advertiser; Ipoh; Vor Ort; MYR 110.000 - 170.000; Vollzeit

Zusammenfassung

Private Advertiser in Ipoh, Perak seeks a hands-on Admin & HR Manager to oversee HR, administrative operations and workplace culture in a full-time leadership role.

You will lead HR strategies, manage recruitment, payroll, statutory compliance, and performance development, while advising management on workforce planning and employee relations to maintain a positive, efficient and compliant working environment across the organization.

Qualifikationen

• Bachelor's degree in HRM, Business Administration, or related field.
• Minimum 5–8 years of relevant HR experience, with ≥2–3 years in a managerial role.
• Strong knowledge of Malaysian labour laws and payroll administration.
• Experience with HRIS and payroll systems.
• Ability to advise management and handle industrial relations professionally.

Aufgaben

• Develop and implement HR strategies, policies, and procedures.
• Advise management on HR matters and workforce planning.
• Review and improve HR policies to enhance efficiency.
• Prepare HR and manpower reports.
• Oversee recruitment processes and onboarding.
• Manage payroll processing and statutory contributions.
• Handle employee relations and disciplinary matters.
• Oversee HRIS and payroll system improvements.

Kenntnisse

Leadership

Communication

Interpersonal skills

Problem-solving

Attention to detail

Confidentiality

Ausbildung

Bachelor's degree in Human Resource Management or Business Administration

Tools

HRIS

Payroll systems

Jobbeschreibung

We are a progressive educational organization committed to delivering excellence in learning and development. We pride ourselves on fostering a supportive and innovative environment where educators and students can thrive. Our mission is to create transformative educational experiences that empower individuals to unlock their potential and achieve their aspirations.

About the role

We are looking for a dedicated Admin & HR Manager to join our team in Ipoh, Perak. This is a full-time position that plays a crucial strategic role within our organization. As a Manager, you will be responsible for overseeing all aspects of human resources management, administrative operations, and workplace culture. This role is essential to ensuring our organization runs smoothly whilst maintaining a positive, engaging workplace environment for all staff members.

Key Responsibilities

Develop and implement HR strategies, policies, and procedures in line with organizational objectives.

Advise management on HR matters, workforce planning, employee relations, and organizational development.

Review and improve HR policies and practices to enhance operational efficiency.

Prepare HR reports, manpower reports, and management updates.

2. Recruitment & Talent Acquisition

Oversee the full recruitment and selection process, including job advertisements, candidate screening, interviews, and job offers.

Work closely with department heads to identify manpower requirements.

Develop effective recruitment strategies to attract and retain qualified talent.

Ensure proper onboarding and orientation programmes for new employees.

Oversee monthly payroll processing, salary administration, and statutory contributions.

Ensure accurate calculation and timely submission of EPF, SOCSO, EIS, PCB, and other statutory payments.

Review salary structures, employee benefits, allowances, and compensation policies.

Manage annual salary reviews, increments, promotions, and bonus exercises.

4. Employee Relations & Industrial Relations

Handle employee grievances, disciplinary matters, misconduct investigations, and domestic inquiries.

Advise management on employee relations and disciplinary actions.

Ensure compliance with the Employment Act 1955 and other applicable employment legislation.

Manage employee performance issues, resignations, terminations, and exit procedures.

Foster a positive working environment and maintain good employer-employee relationships.

5. Performance & Talent Management

Oversee the organization's performance management and appraisal systems.

Coordinate probation reviews, confirmations, promotions, transfers, and performance improvement plans.

Identify training and development needs in collaboration with department heads.

Develop employee career development and succession planning initiatives.

6. Training & Development

Plan and coordinate employee training and development programmes.

Manage training budgets and HRD Corp claims and grant applications.

Monitor training effectiveness and employee development progress.

Support leadership development and organisational learning initiatives.

7. HR Administration & Compliance

Oversee the preparation and maintenance of employment contracts, HR letters, personnel files, and HR documentation.

Ensure proper administration of attendance, leave, overtime, and employee records.

Manage work permit, Employment Pass, Professional Visit Pass, and other employment matters, where applicable.

Liaise with relevant government agencies, including JTKSM, KWSP, PERKESO, LHDN, HRD Corp, and Immigration Department.

Ensure compliance with statutory requirements, company policies, and regulatory deadlines.

8. HR Systems & Process Improvement

Oversee HRIS and payroll systems to ensure accurate employee data and efficient HR processes.

Review and streamline HR workflows, procedures, and documentation.

Implement improvements in HR reporting, data management, and operational efficiency.

Maintain confidentiality and proper handling of employee information.

What we're looking for

Bachelor's Degree in Human Resource Management, Business Administration, or a related field.

Minimum 5–8 years of relevant HR working experience, preferably with at least 2–3 years in a managerial position.

Strong knowledge of Malaysian labour laws, statutory requirements, and HR best practices.

Good understanding of payroll administration, compensation and benefits, recruitment, and employee relations.

Experience in handling disciplinary matters, investigations, and industrial relations.

Familiarity with HRIS and payroll systems.

Strong leadership, communication, interpersonal, and problem-solving skills.

Ability to work independently, manage multiple priorities, and provide sound HR advice to management.

High level of integrity, professionalism, and confidentiality.