Admin HR Cum Operation Admin

Qualibit Chemicals & Industries Sdn Bhd; Pasir Gudang; Hybrid; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Medical Benefits

Annual Leave

Job summary

Qualibit Chemicals & Industries Sdn Bhd in Pasir Gudang, Johor, seeks an Operations & HR Administrator to manage daily plant workflows, coordinate logistics, and handle core HR functions. This hybrid role acts as the primary liaison with Malaysian government authorities to ensure regulatory, tax, and operational compliance.

You will liaise with agencies like MIDA, DOSH, DOE, BOMBA, and Customs, oversee licensing, travel bookings, payroll timecards, and inspections, and support safety training

Qualifications

• 3–5 years in a manufacturing environment handling HR & admin and government liaison in Malaysia.
• Proven track record with Malaysian agencies like MIDA, DOSH, DOE, BOMBA, and Customs.
• Proficiency in ERP systems (SQL), workforce management software, and corporate travel booking platforms.
• Excellent diplomacy, negotiation, and multilingual communication skills (Bahasa Malaysia and English).
• Diploma or above in any discipline; accounting experience or fresh graduates from Business Management preferred.

Responsibilities

• Liaise with MIDA regarding manufacturing licenses, tax incentives, and status updates.
• Secure, renew, and maintain licenses with DOSH (JKKP), DOE (JAS), and Royal Malaysian Customs (import/export exemptions).
• Coordinate with MBPG, TNB, and IRDA for permits and development alignment.
• Coordinate plant inspections, fire safety audits, and BOMBA certification renewals.
• Arrange corporate travel: flight bookings, hotels, visas, and transport for management and staff.
• Prepare shipping documents, manage Bills of Lading, and monitor shipments.
• Track plant supplies, raw materials, and PPE stock levels.
• Manage shift rotations, attendance, and overtime for production staff.
• Schedule chemical safety training and maintain DOSH audit records.
• Conduct new hire orientations and manage personnel files.

Skills

ERP systems

SQL

Workforce management software

Travel booking platforms

Education

Diploma or above

Tools

ERP systems

Workforce management software

Travel booking platforms

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Qualibit Chemicals & Industries Sdn Bhd – Pasir Gudang, Johor

The Operations & HR Administrator manages daily plant workflows, coordinates logistics, and handles core human resources functions. This hybrid role requires a strong organizational background to manage corporate bookings and serve as the company's primary liaison with key Malaysian government authorities (including MIDA) to ensure total operational, tax, and regulatory compliance.

Key responsibilities

Liaise with MIDA regarding manufacturing licenses, tax incentives (such as Pioneer Status or Investment Tax Allowances), and status updates

Act as the primary contact to secure, renew, and maintain licenses and permits with DOSH (JKKP), DOE (JAS), and Royal Malaysian Customs (including import/export exemptions)

Liaise with MBPG for local council permits, TNB for power supply matters, and IRDA for regional industrial development alignment

Coordinate annual plant inspections, fire safety audits, and certification renewals with BOMBA

Manage corporate travel arrangements, including flight bookings, hotel reservations, visa applications, and transport ticketing for management and staff

Prepare shipping documents, manage Bills of Lading, and monitor inbound/outbound chemical shipments

Track plant supplies, raw material documentation, and Personal Protective Equipment (PPE) stock levels

Manage shift rotations, track attendance, and log overtime for production staff

Schedule mandatory chemical safety training and maintain safety competency records for DOSH audits

Conduct new hire orientations, manage personnel files, and process monthly payroll timecards

About you

3–5 years of experience in a manufacturing environment, explicitly handling HR & administration, and government liaison roles in Malaysia

Proven track record dealing with Malaysian agencies like MIDA, DOSH, DOE, BOMBA, and Customs

Proficiency in ERP systems (SQL), workforce management software, and corporate travel booking platforms

Excellent diplomacy, negotiation, and multilingual communication skills (Bahasa Malaysia and English) to build strong relationships with government officers

Diploma & above in any discipline, but preferable if candidates have experience in accounting or preferred fresh graduates from Business Management

KWSP, PERKESO {SOCSO}, EIS, HRDC

Medical Benefits

Annual Leave, Medical Leave and Public Holidays

Working hours: Monday - Friday (8.00am - 5.00pm)