Admin & Finance Executive - Penang Office

Halim Hong & Quek; Seberang Perai; On-site; MYR 33,000 - 51,000; Full time

Job summary

Halim Hong & Quek is seeking a diligent Accounting Support staff for a 12-month contract in Penang, Malaysia to assist with day-to-day financial tasks and office administration.

Responsibilities include invoicing, recording payments, reconciling statements, maintaining trust and office records, and handling courier services, client greeting, and meeting-room coordination.

Qualifications

• Diploma or Degree in accounting, finance or related field.
• At least 2-5 years of relevant working experience.
• Able to work independently with minimal supervision & handle multiple tasks.
• Ability to meet deadlines under pressure.
• Good communication & teamwork skill.

Responsibilities

• Accounting Support: Prepare invoices, record client payments, reconcile bank statements, maintain client trust accounts and office records, and ensure proper filing for audits.
• Admin Duty: Manage courier services, greet clients and visitors professionally, coordinate client appointments and meeting rooms.

Skills

Detail-oriented

Independent worker

Good communication

Education

Diploma or Degree in accounting/finance or related field

Job description

Halim Hong & Quek (‘HHQ’), a well-established decades-old Malaysian entity and a Member firm of Andersen Global, excels in providing a full suite of legal and corporate advisory services to the best international standards. Our network spans 170 countries, with 13,000 professionals and over 1,800 global partners in 390 locations. This infrastructure reinforces the firm’s global strategy and empowers it to deliver seamless global service to meet our clients' needs. In Malaysia, our offices are in the heart of Kuala Lumpur, Johor Bahru, and Penang.

HHQ envisions being the leading law firm in Malaysia, trusted for its legal excellence and integrity. Our mission is to empower everybody with the law. As a firm, we believe that we can achieve success through cultivating an ecosystem of legal entrepreneurial spirit, continuous efforts in staff learning and development, and a commitment to the digitization of legal services.

Following our growth strategies, we seek the best, most talented, and passionate professionals to take up the following challenging positions and are eager to grow with a global firm.

Key Requirements

• Holds a Diploma or Degree in accounting, finance or related field;
• At least 2-5 years of relevant working experience.
• Able to work independently with minimal supervision & handle multiple task.
• Ability to meet on time deadline submission & work under stress.
• Good communication & teamwork skill
• This is a 12-month contract position (non-renewable)

Key Responsibilities

1. Accounting Support

• -Prepare invoices for clients
• -Record client payments, deposits, and disbursements in the accounting system.
• -Reconcile bank statements monthly.
• -Maintaining accurate records of client trust accounts and office transactions.
• -Ensure proper filing of all financial documents for easy retrieval and audit purposes.
• -Perform ad-hoc tasks and assignments as required by immediate Superior or the Management from time to time.
• -Ability to work independently and as part of a team.

2. Admin Duty

• -Managing incoming and outgoing Courier services (Document / Letter / etc.)
• -Greet and attend to clients and visitors professionally.
• -Coordinate client appointments and manage meeting rooms.