Admin Executive (4 months contract)

Sunsuria Bhd; Malaysia; On-site; MYR 33,000 - 47,000; Part time

Job summary

Sunsuria Bhd in Malaysia is seeking a proactive Administrative Officer to support daily school administration and coordinate examination-related tasks. The role includes preparing papers and lists for weekly tests, organizing events, managing records, and assisting the Senior Leadership Team with meetings and communications.

Candidates should have 1–2 years of administrative experience, strong MS Office skills, and the ability to handle confidential information.

Qualifications

• Diploma or Bachelor’s degree or higher in business administration, management, education, or related field.
• 1–2 years of experience in administration, school administration, or similar role.
• Strong organisational and time-management skills with attention to detail.
• Excellent written and verbal communication with teachers, parents, students, suppliers and internal departments.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience in school/examination administration, procurement or event coordination is advantageous.
• 4-month contract position to cover maternity leave; availability for full period required.

Responsibilities

• Manage weekly tests, re-sits and external examination administration; prepare papers, lists, seating plans and materials.
• Support daily school administration: attendance, correspondence, records management, and teacher support.
• Coordinate school trips, activities and events including payments, transport, meals and parent communications.
• Assist with Secondary Newsletter and Yearbook content collection and compilation.
• Provide admin and operational support to the Senior Leadership Team (SLT), including meetings and notices.
• Coordinate procurement and distribution of teaching resources: quotes, purchase docs, supplier follow-up, inventory.
• Manage petty cash claims with proper documentation and approvals.
• Assist with planning meetings and school events: arrangements, materials, refreshments, on-site support.
• Maintain student records, admin files and school documentation, including transcripts and staff registrations.
• Perform ad-hoc duties and provide general support to academic staff and SLT.

Skills

Organisational skills

Time-management

Communication skills

MS Office

Multitasking

School/examination administration

Procurement/event coordination

Education

Diploma or Bachelor's Degree in Business Administration, Management, Education, or related field

Tools

Microsoft Office

Job description

• Manage and coordinate weekly tests, re-sit examinations and external examination administration , including preparation of papers, student lists, seating plans and examination materials.
• Support daily school administration , including student attendance monitoring, school correspondence, records management and administrative support to teachers.
• Provide administrative support for school trips, activities and events , including coordination of documentation, student information, payments, transportation, meals and parent communications.
• Support the preparation of the Secondary Newsletter and Yearbook , including collecting, compiling and following up on content from teachers and academic departments.
• Provide administrative and operational support to the Senior Leadership Team (SLT) , including meeting coordination, notices, communications and school documentation.
• Coordinate the procurement and distribution of teaching and learning resources , including quotations, purchase documentation, supplier follow-up, delivery and inventory records.
• Manage petty cash claims , ensuring proper documentation, verification and approval before submission.
• Assist with the planning and coordination of meetings, school events and activities , including refreshments, seating arrangements, materials and on-site support.
• Maintain accurate student records, administrative files and school documentation , including support for student transcripts and staff training registration.
• Perform ad-hoc administrative duties and provide general support to academic staff, teachers and SLT as required.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Education, or a related field.
• Minimum 1-2 years of experience in administration, school administration, or a similar role.
• Strong organisational and time-management skills, with good attention to detail.
• Good written and verbal communication skills, with the ability to liaise with teachers, parents, students, suppliers and internal departments.
• Proficient in Microsoft Office, particularly Word, Excel and Outlook .
• Able to manage multiple tasks, meet deadlines and work independently with minimal supervision.
• Experience in school/examination administration, procurement or event coordination will be an added advantage.
• Responsible, proactive and able to handle confidential information appropriately.
• This is a 4-month contract position to cover maternity leave. Candidates must be available for the full contract period.

Sunsuria is a dynamic, publicly listed company engaged in diverse sectors, recognised both internationally and locally. Our goal is to become a progressive corporation, committed to embracing change, promoting sustainability, and fostering inclusivity. Join us if you are passionate about creating exceptional experiences and want to be part of a team dedicated to excellence.