Education Administration

5G-Starlink Pte.; Malacca City; On-site; MYR 36,000 - 62,000; Full time

Job summary

5G-Starlink Pte. is seeking an Education Admin to support the Leadership Team in running the school effectively.

You will build relationships across staff, students, and the school community and respond professionally to enquiries. The role involves coordinating calendars, arranging events, and assisting with communications and presentations.

Qualifications

• Being educated to degree level will be an advantage.
• Experience as an Education Admin, preferably in an educational institution, or with a willingness to learn quickly about education.
• Minimum 2-3 years solid marketing experience or agency, preferably from consumer products, services or education sector.
• Proficiency in various social and video platforms (Facebook, LinkedIn, Instagram, YouTube, etc.).
• Proficient in MS Office Word, Excel and PowerPoint.
• Good command of both written and spoken English and Bahasa Malaysia.

Responsibilities

• To support the Leadership Team to lead the school effectively and efficiently.
• To understand and build relationships with all staff, students, and the school community.
• To understand the structure of the school in order to respond professionally with all enquiries.
• To work alongside the team to identify ways to keep improving and be confident in suggesting ideas for improvement.
• To attend to all correspondence, telephone calls and emails in a timely and professional manner.
• To maintain and coordinate the calendars of the Leadership Team, including prioritising and organising meetings and engagements, potentially including travel arrangements.
• In conjunction with the team arrange events, programmes, conferences and meetings by booking facilities, catering if required, inviting attendees, speakers and guests and other tasks as required.
• To assist with communications, including drafting correspondence, reviewing, and prioritising mail, making and returning telephone calls and electronic communication on behalf of the team.
• To maintain confidence and protect the organisation by keeping a strong level of confidentiality.
• To organise and maintain both paper and electronic files.
• To support the organisation of meetings, such as Board Meetings, and to prepare necessary documents required for said meetings.
• To welcome all guests and parents either visiting school or via other communication, in a friendly and confident manner.
• To maintain all office equipment and supplies as required.
• To source and collate background information for meetings as required.
• To prepare and distribute agendas and associated paperwork and to take minutes at certain meetings as required such as Senior Leadership Team meetings.
• To assist with the preparation and development of presentations as required by the team.
• To be proactive in support of the school in all communication.
• To be able to attend events out of hours as required.
• To be responsible for understanding and applying the Schools Safeguarding and Child Protection policies and procedures, including identifying and reporting any potential risk to a students safety.
• To overtly work to support and deliver vision, mission and core values

Skills

Communication skills

MS Office

Bilingual English/Bahasa Malaysia

Education

Degree level (advantage)

Tools

MS Office (Word/Excel/PowerPoint)

Job description

• To support the Leadership Team to lead the school effectively and efficiently.
• To understand and build relationships with all staff, students, and the school community.
• To understand the structure of the school in order to respond professionally with all enquiries.
• To work alongside the team to identify ways to keep improving and be confident in suggesting ideas for improvement.
• To attend to all correspondence, telephone calls and emails in a timely and professional manner.
• To maintain and coordinate the calendars of the Leadership Team, including prioritising and organising meetings and engagements, potentially including travel arrangements.
• In conjunction with the team arrange events, programmes, conferences and meetings by booking facilities, catering if required, inviting attendees, speakers and guests and other tasks as required.
• To assist with communications, including drafting correspondence, reviewing, and prioritising mail, making and returning telephone calls and electronic communication on behalf of the team.
• To maintain confidence and protect the organisation by keeping a strong level of confidentiality.
• To organise and maintain both paper and electronic files.
• To support the organisation of meetings, such as Board Meetings, and to prepare necessary documents required for said meetings.
• To welcome all guests and parents either visiting school or via other communication, in a friendly and confident manner.
• To maintain all office equipment and supplies as required.
• To source and collate background information for meetings as required.
• To prepare and distribute agendas and associated paperwork and to take minutes at certain meetings as required such as Senior Leadership Team meetings.
• To assist with the preparation and development of presentations as required by the team.
• To be proactive in support of the school in all communication.
• To be able to attend events out of hours as required.
• To be responsible for understanding and applying the Schools Safeguarding and Child Protection policies and procedures, including identifying and reporting any potential risk to a students safety.
• To overtly work to support and deliver vision, mission and core values

Qualifications

• Being educated to degree level will be an advantage

Experience

• Experience as an Education Admin, preferably in an educational institution, or with a willingness to learn quickly about education.
• Minimum 2-3 years solid marketing experience or agency, preferably from consumer products, services or education sector.
• Proficiency in various social and video platforms preferred (Facebook, linkedIn, Instagram, YouTube, etc.)
• Proficient in MS Office Word, Excel and PowerPoint
• Good command of both written and spoken English and Bahasa Malaysia