Admin Executive

Tech-Store Malaysia Sdn Bhd; Puchong; Presencial; MYR 36.000 - 58.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Hands-on experience

Renovation exposure

Collaborative environment

Descripción de la vacante

Tech-Store Malaysia Sdn Bhd is seeking a proactive Admin Executive on a fixed-term contract to cover maternity leave at our Puchong offices. You will manage daily office administration, coordinate vendors and facilities, and support office renovation and relocation projects.

The role requires a Diploma or Degree in a relevant field, 2–3 years of experience, strong MS Office skills, and the ability to multitask across multiple buildings.

Formación

• Diploma or Degree in Business Administration, Office Management, Secretarial Studies or a related field.
• Minimum 2–3 years of relevant experience in office administration or a similar role.
• Experience in purchasing, vendor management, facilities coordination or office renovation is an added advantage.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook and Teams.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to work independently, multitask and manage priorities with minimal supervision.
• Willing to move between multiple office buildings and floors as part of daily responsibilities.
• Possess own transportation.

Responsabilidades

• Manage daily office administration, including reception, correspondence, courier services, pantry supplies, stationery and meeting room arrangements.
• Coordinate purchasing activities, including purchase requests, quotations, purchase orders and invoice follow-ups using the e-Sesami system.
• Monitor office utilities and expenses, including electricity, water, internet and printer services, ensuring timely payment arrangements.
• Support office renovation and relocation activities, including contractor coordination, site access, asset tagging and defect follow-ups.
• Liaise with external vendors and service providers on maintenance, contract renewals and office-related services.
• Plan and coordinate company events, employee activities and internal arrangements.
• Maintain accurate administrative records, vendor masterlists and documentation in accordance with ISO requirements.
• Prepare administrative reports and perform other duties as assigned by the Admin Manager.

Conocimientos

Vendor management

Purchasing

Office administration

Multitasking

Communication

Educación

Diploma or Degree in Business Administration/Office Management/Secretarial Studies

Herramientas

Microsoft Office

e-Sesami system

Descripción del empleo

We are seeking a proactive and well-organised Admin Executive to join our team on a fixed-term contract to provide maternity leave coverage. You will be responsible for overseeing daily office administration, coordinating vendors and facilities, and supporting office renovation activities across our Puchong offices.

This role is ideal for someone who is independent, resourceful and able to manage multiple administrative tasks in a fast-paced working environment.

Key Responsibilities

Manage daily office administration, including reception, correspondence, courier services, pantry supplies, stationery and meeting room arrangements.

Coordinate purchasing activities, including purchase requests, quotations, purchase orders and invoice follow-ups using the e-Sesami system.

Monitor office utilities and expenses, including electricity, water, internet and printer services, ensuring timely payment arrangements.

Support office renovation and relocation activities, including contractor coordination, site access, asset tagging and defect follow-ups.

Liaise with external vendors and service providers on maintenance, contract renewals and office-related services.

Plan and coordinate company events, employee activities and internal arrangements.

Maintain accurate administrative records, vendor masterlists and documentation in accordance with ISO requirements.

Prepare administrative reports and perform other duties as assigned by the Admin Manager.

Requirements

Diploma or Degree in Business Administration, Office Management, Secretarial Studies or a related field.

Minimum 2–3 years of relevant experience in office administration or a similar role.

Experience in purchasing, vendor management, facilities coordination or office renovation is an added advantage.

Proficient in Microsoft Office applications, including Word, Excel, Outlook and Teams.

Good written and verbal communication skills in English and Bahasa Malaysia.

Able to work independently, multitask and manage priorities with minimal supervision.

Willing to move between multiple office buildings and floors as part of daily responsibilities.

Possess own transportation.

What We Offer

Opportunity to gain hands-on experience in office administration, facilities coordination and vendor management.

Exposure to office renovation and improvement projects.

Collaborative working environment with cross-functional teams.

Established in 2011, Tech-Store Malaysia Sdn Bhd pioneers IT security and automation solutions that support operational needs across industries such as transportation, utilities, hospitality & leisure, IT & Security, and logistic.