Examination Officer

Sunsuria Bhd; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Sunsuria Bhd is seeking an Exams Officer to efficiently plan, administer, and deliver examinations (Cambridge, Edexcel IGCSEs, and International A Levels) and oversee related assessments. The role ensures regulatory compliance and supports the academic office with records and reporting.

The candidate will coordinate external and internal exams, manage timetables, entries, results, and post-results services, while leading invigilators and ensuring secure materials handling.

Qualifications

• Previous experience in examinations administration is desirable.
• Familiarity with Cambridge and/or Edexcel examination systems is highly desirable.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to work under pressure and meet strict deadlines.
• High level of integrity and commitment to confidentiality.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and data management systems.

Responsibilities

• External Examinations Administration: Plan, coordinate, and administer all external examinations (Cambridge and Edexcel IGCSEs and International A Levels) and ensure compliance with regulations and deadlines.
• Internal Assessments & School Exams: Coordinate internal assessments, mock exams, and end-of-term examinations, and prepare timetables and information in advance.
• Results & Post-Results Services: Manage distribution of results and post-results services such as enquiries, re-marks, and appeals; maintain examination records.
• Academic Office Support: Provide administrative support to the academic office and assist with student records and reporting processes.

Skills

Organisational skills

Attention to detail

Communication skills

Working under pressure

Tools

Microsoft Office

Data management systems

Job description

The Exams Officer is responsible for the efficient planning, administration, and delivery of all external and internal examinations within the school. This includes Cambridge and Edexcel IGCSEs and International A Levels, as well as weekly internal assessments, end-of-term examinations, and other testing processes. The role ensures full compliance with awarding body regulations and supports the wider administrative functions of the academic office.

Main duties and responsibilities include:

External Examinations Administration

• Plan, coordinate, and administer all external examinations (Cambridge and Edexcel IGCSEs and International A Levels).
• Ensure compliance with all awarding body regulations, procedures, and deadlines.
• Maintain the Exams Policy, ensuring it is up-to-date accounting for all exam regulations.
• Liaise with the SENCo to ensure all required access arrangements are appropriately supported.
• Manage exam entries, amendments, and withdrawals using relevant examination portals.
• Liaise with awarding bodies regarding registrations, results, and enquiries.
• Organise secure storage and handling of examination materials.
• Recruit, train, and manage invigilators.
• Prepare examination timetables, seating plans, and candidate instructions.
• Oversee the conduct of examinations to ensure integrity and compliance.

Internal Assessments & School Exams

• Coordinate internal assessments, mock exams, and end-of-term examinations, producing and circulating timetables and relevant information as required sufficiently in advance.
• Work with the Assistant Head (Academic) and Heads of Department to develop exam schedules and logistics.
• Ensure timely preparation, printing, and distribution of examination papers.
• Manage marking deadlines and collection of results data.
• Support analysis and reporting of student performance where required.

Results & Post-Results Services

• Manage the distribution of results to students and staff.
• Process post-results services such as enquiries about results, re-marks, and appeals.
• Maintain accurate examination records and archives.

Academic Office Support

• Provide administrative support to the academic office as required.
• Assist with student records, reporting processes, and academic data management.
• Support school events related to academics (e.g., parent-teacher conferences, results days).
• Maintain accurate and confidential student information.

Person Specification

Qualifications & Experience

• Previous experience in examinations administration (preferably within an international school setting).
• Familiarity with Cambridge and/or Edexcel examination systems is highly desirable.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to work under pressure and meet strict deadlines.
• High level of integrity and commitment to confidentiality.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and data management systems.

Personal Attributes

• Professional, reliable, and proactive.
• Ability to work independently and as part of a team.
• Flexible and adaptable in a dynamic school environment.

Sunsuria is a dynamic, publicly listed company engaged in diverse sectors, recognised both internationally and locally. Our goal is to become a progressive corporation, committed to embracing change, promoting sustainability, and fostering inclusivity. Join us if you are passionate about creating exceptional experiences and want to be part of a team dedicated to excellence.