Admin Executive

Inter Island Group; Shah Alam; On-site; MYR 29,000 - 42,000; Full time

Job summary

Inter Island Group is seeking a Branch Support Admin to assist daily branch operations in Shah Alam. You will act as the main contact for customers about products, orders, and deliveries, while supporting the sales team with administrative tasks.

Requirements include 1–2 years in Sales Administration and a relevant certificate, diploma, or degree (or SPM/O-Level with experience). Walk-in interview on Saturday, 5 September 2026.

Qualifications

• Good communication and teamwork skills.
• Experience in Sales Administration preferred (automotive industry a plus).
• Certificate/Diploma/Degree or SPM/O-Level with relevant experience.

Responsibilities

• Administrative support for branch operations, including document handling, liaising with institutions, and managing receipts and invoicing.
• Inventory management of keys and stock; monitor transfer documents and dealer collections.
• Documentation support—collecting, verifying, uploading vehicle documents and handling bank transfers.

Skills

Communication skills

Teamwork

Customer service

Education

Certificate / Diploma / Degree

SPM / O-Level with experience

Tools

Google Drive

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

WALK-IN INTERVIEW

Saturday, 5 September 2026

We are conducting a Walk-In Interview for the Branch Support Admin position.

Candidates with experience in Sales Administration, Automotive Administration, Branch Administration, or related fields are encouraged to attend.

Role Overview

We are looking for a qualified Branch Support Admin to support daily branch operations. You will serve as a point of contact for customers with queries about products, orders, and deliveries while providing administrative and operational support to the sales team.

Key Responsibilities

Administrative Support

• Coordinate with external parties (e.g., insurance, ownership transfer).
• Support ground operations and activities.
• Maintain retail and environment outlook.
• Check and update documents (e.g., Master List, eAuto, cross-check RC status).
• Liaise with authorities for ownership transfers.
• Upload documents to Google Drive and update the order list.
• Handle payment-related tasks: collection, validation, and receipt.
• Request and manage receipts from financial institutions.
• Manage petty cash and general invoices.
• Verify and process car sales payments, parking, and trailer fees.
• Print official receipts and petty cash documents.

Inventory Management

• Manage retail car keys and trade plates.
• Monitor key management and stock measurement.

Documentation Support

• Collect, verify, and store documents as per requirement.
• Prepare and upload dealer collection documents.
• Verify and upload vehicle documents into the system.
• Assist in cheque handling and bank transfers.
• Handle seller transactions.
• Assist to receive handover cars from different branches & dealer collections.
• Courier documents to respective branches/dealers.

Requirements

• Preferably Certificate, Diploma, or Degree in any discipline, or SPM/O-Level with relevant experience.
• At least 1–2 years of working experience in Sales Administration, preferably in the automotive industry.
• Good communication and teamwork skills.
• Good connections with financial institutions.