Admin Executive

FENCELINER SDN BHD; Seremban; On-site; MYR 30,000 - 50,000; Full time

Job summary

FENCELINER SDN BHD in Negeri Sembilan, Seremban seeks an organized Administrative & Store Coordinator. You will handle daily purchasing, stocking, and site logistics to support project operations. The role requires attention to detail, ability to coordinate with suppliers and site staff, and proficiency in Excel/Google Sheets.

Bahasa Malaysia and English communication are essential. Join a hands-on team and maintain accurate stock records, prepare purchase documents, and ensure smooth material

Qualifications

• SPM/Diploma or above
• 1-3 years general administrative experience
• Fluent in Bahasa Malaysia and English
• Comfortable with Excel/Google Sheets
• Organised and able to chase multiple parties

Responsibilities

• Prepare and follow up on opening bills, purchase orders, invoices and related documents.
• Arrange and coordinate logistics and transportation for delivery of hardware, materials and other items to project sites.
• Oversee the daily store operations, including stock arrangement, storage, housekeeping and proper documentation.
• Receive incoming stocks and check the quantity, condition and specifications against delivery orders or purchase documents.
• Monitor stock levels and ensure sufficient hardware, materials and site necessities are available when required.
• Coordinate with suppliers, drivers and site personnel to ensure timely delivery and collection of materials.
• Attend to urgent site requirements, including hardware, transportation arrangements and other materials needed for daily site operations.
• Attend to walk-in customers, understand their requirements and assist with enquiries, orders and related arrangements.
• Keep proper records of stock movement, purchases, deliveries and orders for monitoring and reference purposes.
• Ensure materials received and issued are properly recorded and stock quantities are kept up to date.
• Assist in monitoring and controlling stock usage to minimize shortages, wastage and unnecessary purchases.
• Coordinate with the site team to confirm material requirements and ensure the right quantity and items are delivered to the correct site.
• Prepare simple sketches, measurements and basic layouts to assist with material ordering, site coordination and communication with suppliers or site personnel.
• Assist the Admin Department and Management/Boss with daily administrative, purchasing, store and operational matters when required.
• Perform other ad-hoc duties and operational tasks as assigned by the Management.

Skills

Attention to detail

Communication

Organized

Microsoft Excel

Time management

Education

SPM/Diploma or above

Tools

Microsoft Excel

Google Sheets

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Prepare and follow up on opening bills, purchase orders, invoices and related documents for daily operations.


• Arrange and coordinate logistics and transportation for delivery of hardware, materials and other items to project sites.


• Oversee the daily store operations, including stock arrangement, storage, housekeeping and proper documentation.


• Receive incoming stocks and check the quantity, condition and specifications against delivery orders or purchase documents.


• Monitor stock levels and ensure sufficient hardware, materials and site necessities are available when required.


• Arrange and place hardware and material orders based on site requirements and stock availability.


• Handle ordering for project sites, including hardware, tools, materials, transportation and other operational needs.


• Handle ordering for the store and replenish stock when inventory levels are low.


• Coordinate with suppliers, drivers and site personnel to ensure timely delivery and collection of materials.


• Attend to urgent site requirements, including hardware, transportation arrangements and other materials needed for daily site operations.


• Attend to walk-in customers, understand their requirements and assist with enquiries, orders and related arrangements.


• Keep proper records of stock movement, purchases, deliveries and orders for monitoring and reference purposes.


• Ensure materials received and issued are properly recorded and stock quantities are kept up to date.


• Assist in monitoring and controlling stock usage to minimize shortages, wastage and unnecessary purchases.


• Coordinate with the site team to confirm material requirements and ensure the right quantity and items are delivered to the correct site.


• Prepare simple sketches, measurements and basic layouts to assist with material ordering, site coordination and communication with suppliers or site personnel.


• Assist the Admin Department and Management/Boss with daily administrative, purchasing, store and operational matters when required.


• Perform other ad-hoc duties and operational tasks as assigned by the Management.

REQUIREMENTS:

• SPM/Diploma or above


• 1-3 years general administrative experience; fencing and construction background is an advantage but not required


• Strong attention to detail - this role is fundamentally about catching mismatches before they become problems


• Comfortable with Excel/Google Sheets


• Able to communicate in Bahasa Malaysia and English


• Organised and able to chase multiple parties