Admin & Facilities Coordinator (Maternity Cover)

Tech-Store Malaysia Sdn Bhd; Puchong; On-site; MYR 36,000 - 58,000; Part time

Benefits offered by this job

Hands-on experience

Renovation exposure

Collaborative environment

Job summary

Tech-Store Malaysia Sdn Bhd is seeking a proactive Admin Executive on a fixed-term contract to cover maternity leave at our Puchong offices. You will manage daily office administration, coordinate vendors and facilities, and support office renovation and relocation projects.

The role requires a Diploma or Degree in a relevant field, 2–3 years of experience, strong MS Office skills, and the ability to multitask across multiple buildings.

Qualifications

• Diploma or Degree in Business Administration, Office Management, Secretarial Studies or a related field.
• Minimum 2–3 years of relevant experience in office administration or a similar role.
• Experience in purchasing, vendor management, facilities coordination or office renovation is an added advantage.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook and Teams.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to work independently, multitask and manage priorities with minimal supervision.
• Willing to move between multiple office buildings and floors as part of daily responsibilities.
• Possess own transportation.

Responsibilities

• Manage daily office administration, including reception, correspondence, courier services, pantry supplies, stationery and meeting room arrangements.
• Coordinate purchasing activities, including purchase requests, quotations, purchase orders and invoice follow-ups using the e-Sesami system.
• Monitor office utilities and expenses, including electricity, water, internet and printer services, ensuring timely payment arrangements.
• Support office renovation and relocation activities, including contractor coordination, site access, asset tagging and defect follow-ups.
• Liaise with external vendors and service providers on maintenance, contract renewals and office-related services.
• Plan and coordinate company events, employee activities and internal arrangements.
• Maintain accurate administrative records, vendor masterlists and documentation in accordance with ISO requirements.
• Prepare administrative reports and perform other duties as assigned by the Admin Manager.

Skills

Vendor management

Purchasing

Office administration

Multitasking

Communication

Education

Diploma or Degree in Business Administration/Office Management/Secretarial Studies

Tools

Microsoft Office

e-Sesami system

Job description

Tech-Store Malaysia Sdn Bhd is seeking a proactive Admin Executive on a fixed-term contract to cover maternity leave at our Puchong offices. You will manage daily office administration, coordinate vendors and facilities, and support office renovation and relocation projects.

The role requires a Diploma or Degree in a relevant field, 2–3 years of experience, strong MS Office skills, and the ability to multitask across multiple buildings.