Admin Executive

White Horse Marketing Sdn Bhd; Permatang Pauh; On-site; MYR 36,000 - 54,000; Full time

Job summary

White Horse Marketing Sdn Bhd is seeking an experienced office administrator to oversee daily operations, manage correspondence and supplies, and maintain orderly documentation. The role includes coaching clerical staff and supporting branch heads with travel arrangements, minutes, reports and ad hoc projects.

You will coordinate the ISO Quality Management System implementation and ensure ongoing compliance, while liaising with head office departments for accounting, HR and purchasing duties as

Responsibilities

• Oversee daily office administration duties including correspondence, office supplies, forms, documentation and housekeeping.
• Supervise and lead clerical staff to ensure efficient daily operations.
• Provide admin/secretarial support to branch head and sales personnel including travel arrangements, minutes, reports and ad hoc projects.
• Establish and maintain an effective filing and document retrieval system.
• Coordinate implementation and monitoring of ISO Quality Management System and related procedures.

Job description

Monitoring and ensuring smooth running of overall office administration duties including correspondence, office supplies, preparation of forms and documentation, housekeeping of office area, distributing of memo/notice and other general admin duties.

Supervising coaching and leading a team of clerical staff in daily office operation to ensure efficiency and effective in carrying out their assigned duties.

Provide admin/ secretarial support to branch head/sales personnel in preparation of general correspondence, quotation, attend to general inquiry, travel arrangement, preparation of minutes/ reports/ tabulation and other ad hoc projects from time to time.

Establish and maintain an effective office system for all relevant documents for easy retrieval and reference.

To coordinate and provide administrative support to branch head in implementing overall ISO Quality Management System and other operation procedure in home branch and to constantly monitors its compliance to the procedure.

To generate relevant monthly reports such as management data, CCN, CCN cum CPAR monthly report etc.

To liaise with FAD in head office in handling of account transaction in home branch including issuing of cheques, payment voucher, ensuring completeness of supporting document for all system payment, monitoring cash and cheque collection records, cash/cheque depositing, preparing month end petty cash account and etc.

To liaise with HRD in head office in coordinating human resources matters, including monitoring staff's daily attendance, preparation of month-end payroll document, assist in staff recruitment, handling of induction training and other relevant duties.

To monitor/ handle purchasing activities for office suppler in home branch and inspection of goods received. Able to liaise with purchasing dept and admin dept in head office for the purpose of ducumentation related to purchasing.

To perform any other duties as assigned by the management from time to time.

White Horse Marketing Sdn Bhd is an established company. Blessed with over 50 years of tile-manufacturing experience in Taiwan and having a strategic marketing concept in place, White Horse has, in a mere few years, established a strong distribution network.

White Horse Marketing Sdn Bhd is an established company. Blessed with over 50 years of tile-manufacturing experience in Taiwan and having a strategic marketing concept in place, White Horse has, in a mere few years, established a strong distribution network.