Admin Executive

SANZO SDN BHD; Johor Bahru; On-site; MYR 27,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Performance bonus

Job summary

SANZO SDN BHD is seeking a diligent Administrative Assistant to streamline order processing and coordinate with suppliers in Johor Bahru. You will handle quotes, POs, DOs, and invoices, maintain filing, and support reporting and basic after-sales tasks.

Excellent communication in English and Bahasa Malaysia is required; Mandarin is a plus. This role is a 5-day work week from 9:00am to 6:00pm, with competitive salary and a performance bonus.

Qualifications

• Have experience in admin or related field.
• Good communication skills to handle customer enquiries and liaise with suppliers.
• Organised, detail-oriented and able to multitask and follow up independently.
• Proficient in English and Bahasa Malaysia; Mandarin is an advantage.
• 5-day work in a week (9:00am - 6:00pm)

Responsibilities

• Process customer orders and prepare Quotation / Purchase Order / Delivery Order (DO) / Invoice.
• Update order status, follow up outstanding items and ensure documentation is complete and accurate.
• Maintain proper filing (hardcopy/softcopy) and document control.
• Coordinate delivery schedules with internal team (store/stock & dispatch).
• Prepare delivery paperwork and ensure smooth handover for delivery/collection.
• Track deliveries and support follow-ups when required.
• Liaise with suppliers on ordering, delivery ETA, and documentation.
• Support basic after-sales admin such as returns, damaged items, and warranty documentation (if applicable).
• Update records in system/Excel (customer master list, order log, delivery log, simple reports).
• Prepare basic weekly/monthly reports (e.g., order summary, delivery schedule, pending items).
• Support general office admin (stationery, filing, coordination tasks) as assigned.

Skills

Admin experience

Strong communication

Multitasking

Organised

English proficiency

Bahasa Malaysia proficiency

Mandarin an advantage

MS Excel

Tools

MS Excel

Job description

Process customer orders and prepare Quotation / Purchase Order / Delivery Order (DO) / Invoice.

Update order status, follow up outstanding items and ensure documentation is complete and accurate.

Maintain proper filing (hardcopy/softcopy) and document control.

Coordinate delivery schedules with internal team (store/stock & dispatch).

Prepare delivery paperwork and ensure smooth handover for delivery/collection.

Track deliveries and support follow-ups when required.

Liaise with suppliers on ordering, delivery ETA, and documentation.

Support basic after-sales admin such as returns, damaged items, and warranty documentation (if applicable).

Update records in system/Excel (customer master list, order log, delivery log, simple reports).

Prepare basic weekly/monthly reports (e.g., order summary, delivery schedule, pending items).

Support general office admin (stationery, filing, coordination tasks) as assigned.

Requirement:

Have experience in admin or related field

Good communication skills to handle customer enquiries and liaise with suppliers.

Organised, detail-oriented and able to multitask and follow up independently.

Proficient in English and Bahasa Malaysia; Mandarin is an advantage.

5-day work in a week (9:00a m - 6:00pm)

• Competitive salary and performance bonus
• Professional training and career growth