Admin Executive

T&T Animal Health S/B; Kuching; On-site; MYR 29,000 - 47,000; Full time

Job summary

T&T Animal Health S/B in Kuching, Malaysia, is seeking an Administration Executive to support order processing, billing, inventory control, and sales reporting across multiple business areas.

You will contribute to operational efficiency through accurate record-keeping, data management, and coordinated admin tasks, including stock checks, vehicle maintenance records, and month-end close activities.

Qualifications

• Order processing, billing, inventory management
• Data management and administrative coordination across multiple business areas
• Stock control and month-end processes

Responsibilities

• Prepare and complete customer order forms for local customer orders
• Verify product quantities, pricing, and packaging details to ensure order accuracy
• Prepare and issue customer billing documents, including invoices
• Forward relevant billing documents to the warehouse team for order fulfilment
• Update and maintain customer product package records
• Monitor and update product stock levels to ensure accurate inventory records
• Verify product pricing and ensure billing accuracy
• Update and maintain customers' monthly order records
• Perform month-end stock closing and stock verification
• Monitor and record company vehicle mileage and maintain vehicle maintenance records
• Track and monitor customer net sales and collection records
• Extract, compile, and maintain sales and collection data for reporting purposes
• Assist in calculating customer profit margins
• Perform other administrative duties and ad hoc tasks as assigned by management from time to time

Job description

This role encompasses order processing, billing, inventory management, vehicle maintenance administration, and sales reporting functions. You will support the organisation's operational efficiency through accurate record-keeping, data management, and administrative coordination across multiple business areas.

Key responsibilities

• Prepare and complete customer order forms for local customer orders
• Verify product quantities, pricing, and packaging details to ensure order accuracy
• Prepare and issue customer billing documents, including invoices
• Forward relevant billing documents to the warehouse team for order fulfilment
• Update and maintain customer product package records
• Monitor and update product stock levels to ensure accurate inventory records
• Verify product pricing and ensure billing accuracy
• Update and maintain customers' monthly order records
• Perform month-end stock closing and stock verification
• Monitor and record company vehicle mileage and maintain vehicle maintenance records
• Track and monitor customer net sales and collection records.
• Extract, compile, and maintain sales and collection data for reporting purposes.
• Assist in calculating customer profit margins.
• Perform other administrative duties and ad hoc tasks as assigned by management from time to time.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as an Administration Executive?
• Which of the following types of qualifications do you have?
• Have you worked in a role where you were responsible for stock control?