Account & Admin Executive

Beaumedic Aesthetic (M) Sdn Bhd; Petaling Jaya; Sur place; MYR 45 000 - 78 000; Plein temps

Résumé du poste

Beaumedic Aesthetic (M) Sdn Bhd in Malaysia is seeking an Admin & Accounts Executive to support daily office operations, finance administration and sales coordination. The role requires a proactive, detail‑oriented individual who thrives in a dynamic environment.

You will manage administrative tasks, assist with invoicing and payments, support AR/AP, process expenses, and coordinate orders with sales and logistics teams.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• 1–3 years of hands-on experience in office administration or basic accounting/finance roles.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Basic knowledge of accounting principles and accounting software is an advantage.
• Fluency in English and Bahasa Malaysia; Mandarin is a plus.

Responsabilités

• Administrative duties: manage day-to-day office tasks, filing, correspondence, meetings, travel arrangements, and vendor liaison.
• Accounts & Finance: assist invoicing, quotations, DOs, AR/AP follow-ups, expense claims, and basic finance documentation.
• Coordinate with sales, marketing and technical service teams; support order processing and logistics coordination.

Connaissances

Microsoft Office

Google Workspace

Accounting software

Formation

Diploma or Bachelor’s degree in Business Administration, Accounting, Finance, or related field

Outils

Accounting software (e.g., QuickBooks)

Description du poste

We are seeking a versatile, detail-oriented, and proactive Admin & Accounts Executive to join our growing team. In this role, you will play a key part in supporting our daily office operations, finance administration, and sales coordination. If you are organized, trustworthy, and thrive in a dynamic environment, we would love to hear from you!

Key Responsibilities

1. Administrative Duties

Manage day-to-day office administrative tasks and general operations to ensure a smooth workplace environment.

Maintain proper physical and digital filing, documentation, and record-keeping systems.

Handle incoming calls, general emails, and official correspondence professionally.

Coordinate meetings, appointments, courier services, and travel arrangements.

Manage office inventory, restock supplies, liaise with vendors, and oversee basic office maintenance.

Support internal communication and coordination across sales, marketing, and technical service teams.

2. Accounts & Finance Support

Assist in preparing invoices, quotations, and delivery orders (DO).

Support accounts receivable (AR) and accounts payable (AP) processes, including payment follow‑ups with clients.

Process employee expense claims, staff reimbursements, and maintain all supporting documentation.

Support the sales team with order processing, tracking, and documentation.

Coordinate product delivery schedules and liaise with external logistics partners.

Respond promptly to basic customer inquiries regarding orders, invoices, and delivery status.

Coordinate service jobs with customer and technical service team.

Requirements

Education: Diploma or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.

Experience: 1–3 years of hands‑on experience in office administration or basic accounting/finance roles.

Technical Skills:

Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

Basic knowledge of accounting principles and accounting software is a strong advantage.

Language Proficiency: Excellent written and spoken English and Bahasa Malaysia. Fluency in spoken and written Mandarin is an added advantage to liaise with Mandarin‑speaking clients/vendors.

Core Attributes:

Strong organizational, multitasking, and time-management skills.

Excellent communication and interpersonal abilities.

Detail-oriented, trustworthy, and able to handle confidential company information with discretion.

Capable of working independently with minimal supervision as well as collaboratively in a team.

Retail & Consumer Products 11-50 employees

Founded in the year 2010, Beaumedic Aesthetic is one of the leading aesthetic equipment and product distributors in Malaysia

We have a wide portfolio of trusted, leading products from around the world that provides advanced solutions for broad range of medical‑aesthetic applications including treatment of superficial benign vascular and pigmented lesions, acne, wrinkle reduction, hair removal, leg veins, body contouring and others. We actively market our products to the aesthetic physicians, hospitals and medical centres throughout Malaysia.

We have an ever growing team that is constantly abreast of the latest industry trends to provide solutions to practitioners with the latest technology the industry has to offer. A comprehensive package of product training and support is provided in order for the customer to fully utilize these equipments.