Admin Executive

Ko Skin Specialist Medical Centre; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A healthcare facility in Klang, Selangor, is seeking an individual to manage procurement activities. The successful candidate will handle purchasing activities, ensure accurate records, and assess suppliers. Strong communication skills, proficiency in English and Bahasa Malaysia, and at least 2 years of experience in a related field are required. Benefits include public holiday, annual leave, and medical leave.

Benefits

Public Holiday

Annual Leave

Medical Leave

Qualifications

• At least 2 years of working experience in a related field.
• Must be able to communicate in multiple languages.
• Proficient in English and Bahasa Malaysia, both written and spoken.

Responsibilities

• Handle overall purchasing activities.
• Assist in procurement processes: vendor sourcing, obtaining quotes, and placing orders.
• Maintain accurate records of purchase transactions.
• Follow up on goods received ensuring right time, quality, and quantity.
• Assess and evaluate suppliers for contract compliance.

Skills

Communication and collaboration

Problem-solving

Negotiation skills

Attention to detail

Self-motivation

Language proficiency in English and Bahasa Malaysia

Education

Diploma or Bachelor's Degree or Post Graduate Diploma

Job description

Ko Skin Specialist Medical Centre – Klang, Selangor

Candidate must possess at least a Diploma, Bachelor's Degree, Post Graduate Diploma in relevant fields

Possess ability to communicate and collaborate with various departments.

Preferably can speak multiple languages

Proficient in both writing and speaking of English and Bahasa Malaysia;

Strong problem solving and negotiation skills

Excellent oral and written communication skills

Meticulous attention to detail with a strong focus on the accuracy of information processed

High levels of self-motivation

At least 2 year(s) of working experience in the related field is required for this position

Job Description

Handle overall purchasing activities.

Assist in the procurement process such as vendor sourcing and selection, obtaining quotes, negotiating prices, and placing orders for goods and services needed by company.

Provide market information such as new/compatible products, price trend and outlook to management.

Responsible for data entry of purchasing function under the system in order to generate purchase order.

Maintain accurate records of purchase transactions, including vendor information, pricing, delivery schedules, and inventory levels, using company specific software.

Follow up all the goods received on the right time, right quality and right quantity.

Assess and evaluate suppliers and undertake performance reviews to ensure contract compliance and manage performance improvement activities.

Maintain and update procurement records, including:

• Purchase Orders (PO)
• Quotations
• Delivery Orders (DO)
• Product artworks and NOT documents

Benefits

• Public Holiday
• Annual Leave
• Medical Leave

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