Admin Executive

Amitabha Foundation; Johor Bahru; On-site; MYR 33,000 - 61,000; Full time

Job summary

Amitabha Foundation is seeking an Administrative Assistant in Malaysia to support daily operations and document management. You will draft, edit, and file reports and letters, organize meetings, handle calls and emails, and assist with events and donor communications.

The role requires Mandarin fluency, strong organizational skills, and proficiency in MS Office. Prior experience as an administrative assistant and ability to handle confidential information are essential.

Qualifications

• Proficient in Mandarin for client communication.
• Experience as administrative assistant or similar role.
• Proficient in MS Office: Word, Excel, PowerPoint, Outlook.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality.

Responsibilities

• Draft, edit, and file reports and letters.
• Answer phone calls, emails, and manage schedules.
• Maintain donor and contact databases.
• Support event planning and charity activities.
• Provide ad-hoc administrative assistance as needed.

Skills

Mandarin fluency

Communication skills

Organizational skills

Multitasking

Education

SPM/Diploma/Degree or equivalent

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Document Management: Responsible for handling various documents, such as drafting, editing, and filing reports, letters, and other administrative files.

Daily Operations: Assist in organizing meetings, arranging events, managing schedules, answering phone calls, handling emails and others.

Data Management: Maintain and update databases of donors, volunteers, and other key contacts, ensuring information is accurate and up-to-date.

Financial and Donation Management:

Donation Records: Track and record donations and contributions from donors, ensuring donation information is accurate and updated promptly.

Donor Communication: Send thank-you letters, tax receipts, and maintain positive communication with donors.

Event Support:

Event Organization: Assist in planning and organizing charity events, fundraising activities, volunteer events, etc., ensuring everything runs smoothly.

Additional Support:

Project Assistance: Provide support for specific charity projects as needed, offering logistical and administrative assistance.

Ad-Hoc Tasks:

Emergency Administrative Duties: Handle urgent or unexpected administrative tasks as assigned by the supervisor, ensuring they are addressed promptly and effectively to maintain smooth operations.

Qualifications:

• SPM / Diploma / Degree or equivalent educational background.
• Proficient in Mandarin with the ability to communicate fluently and effectively. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Ability to maintain confidentiality and handle sensitive information.