ADMIN EXECUTIVE

MM COSMETIC SDN BHD; Johor; On-site; MYR 33,000 - 47,000; Full time

Job summary

MM Cosmetic SDN BHD is seeking an Admin Executive to join our Johor-based team on a full-time basis. You will support manufacturing and logistics operations through robust administrative coordination, data handling, and reporting to ensure efficient day-to-day performance.

You will work across departments, maintain records, prepare reports, and help optimise transport and production workflows. Strong English and Malay communication, plus MS Office proficiency, are essential.

Qualifications

• Minimum a Diploma or Bachelor’s degree in Business Admin, Logistics, Supply Chain, or related field.
• Excellent English and Malay communication skills are preferred.
• Experience in admin/operations support in manufacturing, transport or logistics is beneficial.

Responsibilities

• Maintain and organize administrative records, files and documentation systems.
• Prepare and present regular reports on operational metrics and logistics performance.
• Coordinate with departments to ensure accurate data collection and timely submissions.
• Manage scheduling, bookings and transport coordination to optimise efficiency.
• Support analysis reports related to manufacturing outputs and supply chain performance.
• Handle correspondence and communications between internal teams and external stakeholders.
• Assist in meetings and distribution of minutes.
• Monitor KPIs and report trends and variances across operations.
• Provide admin support to various departments to ensure smooth workflow.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Attention to detail

Data entry / data management

Problem-solving

Teamwork

Multitasking

Bilingual communication (English/Malay

Education

Diploma or Bachelor's degree in Business Administration, Logistics, Supply Chain Management

Tools

MS Office Suite

Data management systems

Job description

About the role

We are seeking a dynamic and organised Admin Executive to join MM Cosmetic SDN BHD on a full-time basis. This role is based in Taman Desa Cemerlang, Johor and offers an excellent opportunity to become a key member of our operations team. As an Admin Executive, you will play a vital role in supporting our manufacturing and logistics operations through effective administrative coordination, data management, and reporting. This position is essential to ensuring smooth day-to-day operations and maintaining the efficiency of our supply chain and production processes.

Key responsibilities

Maintain and organise administrative records, files, and documentation systems for easy retrieval and compliance with company procedures

Prepare, compile, and present regular reports on operational metrics, inventory levels, and logistical performance to senior management

Coordinate with various departments to ensure accurate data collection and timely submission of information for analysis

Manage scheduling, bookings, and coordination of transport and logistics operations to optimise efficiency

Support the preparation of analysis reports related to manufacturing outputs, transport movements, and supply chain performance

Handle correspondence, emails, and communication between internal teams and external stakeholders

Assist in the organisation of meetings, preparation of meeting materials, and distribution of minutes

Monitor and track key performance indicators (KPIs) relevant to operations and report on trends and variances

Provide administrative support to various departments as required, ensuring smooth workflow and coordination

Maintain office equipment and facilities, ensuring optimal working conditions

What we’re looking for

Proven experience in an administrative or operations support role, preferably within manufacturing, transport, or logistics sectors

Strong organisational and time management skills with the ability to manage multiple tasks simultaneously

Excellent verbal and written communication skills in English and preferably Malay

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with data management systems

Attention to detail and accuracy in data entry, record-keeping, and report preparation

Ability to work independently and as part of a team in a fast-paced environment

Knowledge of manufacturing, transport, or logistics operations (desirable but not essential)

Strong analytical mindset with the ability to identify trends and inconsistencies in operational data

Excellent problem-solving skills and a proactive approach to workplace challenges

Diploma or Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field is preferred

Mandarin proficiency is an added advantage

What we offer

At MM Cosmetic SDN BHD, we are committed to creating a supportive and rewarding workplace environment. We offer competitive remuneration packages, opportunities for career development and progression within the company, and a collaborative team culture that values each employee's contribution. We provide a professional working environment with modern facilities and encourage continuous learning and skill enhancement. Our full-time positions come with statutory benefits in accordance with Malaysian employment law, and we foster a workplace where your contributions are recognised and appreciated.

About us

MM Cosmetic SDN BHD is a forward-thinking cosmetics manufacturing company based in Johor, Malaysia. We specialise in the production and distribution of high-quality cosmetic products, combining innovation with operational excellence. Our commitment to quality, efficiency, and customer satisfaction drives everything we do. With a strong focus on manufacturing excellence and logistics optimisation, we have established ourselves as a reliable partner in the cosmetics industry. We pride ourselves on maintaining the highest standards of production, and our team is dedicated to delivering outstanding products and services to our valued customers.

Established in 2004, MM Cosmetic SDN BHD is a cosmetic manufacturing factory. Our factory located in Desa Cemerlang, Johor, Malaysia. The factory covers an area of 2,000 square meters. It is a modern cosmetic research and development, modern manufacturing, IT technical services, OEM / ODM brand processing and explosive product research and development.

We are committed to create a world-class innovative supply chain company for Malaysian halal beauty, popular in cosmetic R & D, high-quality product supply, APP output and Internet Technology operation and development. With over 3,000 mature processing formulas, it has passed Halal & GMP certification.

Now it has first-class production equipment, and the workshop operates in strict accordance with ISO certification standards, which has greatly improved our product quality, production safety, and production efficiency.

"Quality create the future" is our purpose. Welcome customers at home and abroad to establish trade relations, cooperation and exchanges with MM, and develop together.

What can I earn as an Administration Executive