Admin cum HR Assistant

Polymorph Recruitment; Kuala Lumpur; On-site; MYR 36,000 - 43,000; Full time

Benefits offered by this job

Basic Salary RM3,500

Parking Allowance (TBD)

EPF, SOCSO, EIS

Medical Coverage

Annual Bonus

Company trips

Staff massage redemption

Annual dinner

Family & members 40% discounts

Birthday celebration

Job summary

Urban Retreat Spa / LUCHIN WELLNESS SDN BHD in Mont Kiara, Kuala Lumpur, is seeking an Office Administrative cum HR Assistant to handle general admin, accounts payable liaison, and HR document management. You will maintain filing, assist with staff records, and coordinate stock and hostel operations.

Requirements include a degree or diploma, MS Office skills, and good organizational abilities. Fresh graduates are welcome to apply; Chinese language ability is preferred.

Qualifications

• Minimum SPM, Diploma, or Degree in Business Administration, Human Resource Management, or a related field.
• Fresh graduates are encouraged to apply; candidates with relevant administrative or HR experience will have an added advantage.
• Able to communicate in Chinese, both spoken and written, is preferred.
• Proficient in Microsoft Office applications, particularly Excel, Word, and email.
• Good organizational skills, attention to detail, and the ability to manage multiple tasks.
• Responsible, proactive, willing to learn, and able to work independently as well as in a team.
• Good communication and coordination skills when dealing with internal departments, suppliers, and external parties.
• Able to handle confidential information with professionalism and discretion.

Responsibilities

• General Administration and clerical support.
• Liaise with Operations Team and suppliers on accounts payable matters and follow up on inquiries.
• Maintain and update process workflows, administrative records, and related documentation.
• Organize and maintain a proper filing system for easy document retrieval.
• Monitor orders and payments for groceries, utilities, assets, and operations.
• Inventory management and stock replenishment across outlets.
• Coordinate monthly stock replenishment for all outlets.
• Conduct regular stock audits to ensure inventory accuracy.
• Petty cash and financial coordination with company accountant.
• Prepare and manage staff-related HR documents and correspondence.
• Assist with hostel administration and ensure compliance with rules.

Skills

MS Office proficiency

Organizational skills

Communication skills

Multitasking

Confidentiality

Fresh graduates welcome

Education

SPM / Diploma / Degree

Tools

Microsoft Excel

Job description

Job Scope

• Client Info:
• Indulge in their award-winning massage treatments. The company helps customers to seek out rejuvenating experiences where they can immerse themselves in healing & relaxation – a meditative therapy for their senses helping them escape from their hectic lifestyle, even for a moment.
• The company originates from the ever-growing need of customers’ in finding a sanctuary within the hustle and bustle of city life, their demands for a refuge to get away from life and work, to temporarily escape the hectic and busy commitments, to indulge in the finer things in life and to pamper oneself to the fullest.
• Position: Office Administrative cum HR Assistant
• Location: Mont Kiara, KL
• Responsibilities:
• General Administration
• Liaise with the Operations Team and suppliers on accounts payable matters and follow up on outstanding inquiries.
• Maintain and update process workflows, administrative records, and related documentation.
• Organize and maintain a proper filing system for easy document retrieval.
• Monitor and follow up on orders and payments for monthly groceries, utilities, company assets, and other operational necessities.
• Inventory Management
• Monitor and maintain the company's general inventory system, ensuring adequate stock levels and timely replenishment.
• Coordinate monthly stock replenishment for all outlets based on their respective requirements.
• Conduct regular stock audits at outlets to verify inventory accuracy and ensure proper stock management.
• Petty Cash and Financial Coordination
• Collect and consolidate monthly sales reports and petty cash records from all outlets.
• Coordinate with the company accountant to provide the necessary financial documents and assist with any related queries.
• Ensure outlet records and supporting documents are properly maintained and submitted on time.
• HR Administration and Support
• Assist in preparing, updating, and maintaining HR documents, records, forms, letters, memos, and other related documentation.
• Assist in preparing and submitting documents, applications, and correspondence to government authorities and relevant agencies.
• Prepare and manage staff-related documents, including employment letters, confirmation letters, warning letters, and other HR correspondence as required.
• Maintain and update employee personnel files and HR records, ensuring proper documentation and confidentiality.
• Assist with staff hostel administration, including conducting regular inspections to ensure cleanliness, proper maintenance, and compliance with company rules and regulations.
• Report hostel maintenance issues, damages, or violations of hostel rules to the HR Department for further action.
• Provide general HR and administrative support and perform other duties as assigned by the HR Manager or Management.

Requirements

• Requirements
• Minimum SPM, Diploma, or Degree in Business Administration, Human Resource Management, or a related field.
• Fresh graduates are encouraged to apply; candidates with relevant administrative or HR experience will have an added advantage.
• Able to communicate in Chinese, both spoken and written, is preferred.
• Proficient in Microsoft Office applications, particularly Excel, Word, and email.
• Good organizational skills, attention to detail, and the ability to manage multiple tasks.
• Responsible, proactive, willing to learn, and able to work independently as well as in a team.
• Good communication and coordination skills when dealing with internal departments, suppliers, and external parties.
• Able to handle confidential information with professionalism and discretion.
• REMUNERATION PACKAGES:
• Basic Salary: Max RM 3, 500
• Allowances: Parking Allowance (TBD)
• EPF, SOCSO, EIS
• Benefit:
• KWSP, SOCSO included
• Medical Coverage
• Annual bonus
• Company trips
• Staff free massage redemption
• Annual dinner party
• Family & members 40% discounts
• Birthday celebration
• Working Days & Hours: Monday – Friday (9.00am – 6pm), 1 hour break
• Company Details
• Company Name: Urban Retreat Spa / LUCHIN WELLNESS SDN BHD
• Company Address: Level 10-08, Wisma YNH, Kiara 163, Jalan Kiara, Mont Kiara, 50480, Kuala Lumpur
• Transportation: Requires Transport
• Contact: Whatsapp - 60178814486
• Website: https://urbanretreatspa.my/

What you get

• Work style: Office
• Working days: Monday – Friday
• EPF, SOCSO & EIS
• Own transport required