Admin cum Accounts

Private Advertiser; Kuala Lumpur; On-site; MYR 28,000 - 47,000; Full time

Job summary

Private Advertiser in Kuala Lumpur, Malaysia, is seeking an administrative support specialist who will manage daily office operations, handle documentation, assist accounting and HR support, and perform basic bookkeeping tasks.

You will coordinate front desk activities, maintain filing systems, issue purchase orders and invoices, and assist recruitment administration while ensuring accuracy and timely communication.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Management, Accounting, or equivalent.
• 1-3 years of proven administrative or basic bookkeeping/accounts experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic accounting software.
• Strong organizational skills, attention to detail, good written and verbal communication skills, and ability to multitask effectively.

Responsibilities

• Manage daily office operations, front desk activities, and receptionist duties (handling phone calls, visitors, and deliveries).
• Maintain office supplies inventory, monitor stock levels, and place orders for office stationery, pantry items, and equipment.
• Oversee office maintenance, cleanliness, and liaise with building management, vendors, or contractors for repair and service requirements.
• Organize, update, and maintain physical and digital filing systems, databases, and company archives.
• Draft, edit, and format general correspondence, formal letters, memos, meeting agendas, and official reports.
• Process incoming and outgoing mail, courier services, and official documents.
• Assist in issuing purchase orders (PO), invoices, and official receipts.
• Handle petty cash disbursements, maintain petty cash logs, and prepare monthly reconciliation statements.
• Assist the accounting department with basic data entry into accounting software, filing vouchers, and compiling claims.
• Assist with recruitment administration, such as posting job ads, screening resumes, and scheduling interviews.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Education

Diploma or Bachelor's Degree in Business Administration, Office Management, Accounting, or equivalent

Tools

Microsoft Office

Job description

This is an administrative role responsible for managing daily office operations, documentation, financial assistance, and human resources support. The role combines general office administration with basic accounting functions.

Key responsibilities

Manage daily office operations, front desk activities, and receptionist duties (handling phone calls, visitors, and deliveries)

Maintain office supplies inventory, monitor stock levels, and place orders for office stationery, pantry items, and equipment

Oversee office maintenance, cleanliness, and liaise with building management, vendors, or contractors for repair and service requirements

Organize, update, and maintain physical and digital filing systems, databases, and company archives

Draft, edit, and format general correspondence, formal letters, memos, meeting agendas, and official reports

Process incoming and outgoing mail, courier services, and official documents

Assist in issuing purchase orders (PO), invoices, and official receipts

Handle petty cash disbursements, maintain petty cash logs, and prepare monthly reconciliation statements

Assist the accounting department with basic data entry into accounting software, filing vouchers, and compiling claims

Assist with recruitment administration, such as posting job ads, screening resumes, and scheduling interviews

About you

Diploma or Bachelor's Degree in Business Administration, Office Management, Accounting, or equivalent

1-3 years of proven administrative or basic bookkeeping/accounts experience

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic accounting software

Strong organizational skills, attention to detail, good written and verbal communication skills, and ability to multitask effectively