ADMIN CLERK - EASTERN ZONE

Pro Office Technology; Chukai; On-site; MYR 22,000 - 36,000; Full time

Job summary

Pro Office Technology is seeking an Admin Clerk (Eastern Zone) to provide essential administrative support for the TNB CCTV SITC & Maintenance project across the Eastern Zone. You will handle documentation, data entry, scheduling, inventory control and reporting for site activities.

The role requires proficiency in Microsoft Office, strong organizational skills and the ability to manage multiple tasks with accuracy.

Qualifications

• Minimum SPM / Certificate / Diploma or equivalent.
• Diploma in Business Administration or related field will be an advantage.
• Prior experience in an administrative or clerical role is an advantage.
• Experience supporting technical, construction, maintenance or project operations will be an added advantage.
• Proficient in Microsoft Office, particularly Word and Excel.
• Good data entry, documentation and filing skills.
• Good organizational and communication skills.
• Detail-oriented, organized and reliable.
• Willing to travel between sites when required.
• Able to work under pressure and meet deadlines.

Responsibilities

• Maintain accurate records of site reports, work orders, maintenance records and project documentation.
• Organize and maintain physical and electronic files.
• Ensure documents are properly updated and readily available when required.
• Assist in coordinating site schedules, technician assignments and maintenance activities.
• Update schedules and communicate relevant information to technicians and technical personnel.
• Assist in managing stock and warehouse operations, including receiving, storage and issuance of CCTV equipment and materials.
• Maintain accurate inventory records and assist with periodic stock checks.
• Report stock discrepancies or shortages to the Senior Technical Executive.
• Key in and update project, site, technician and inventory information.
• Compile data and prepare administrative reports as required.
• Assist in tracking work completion and outstanding site activities.
• Handle correspondence, emails, filing and other administrative matters.
• Assist the technical team with preparation of documents, forms and reports.
• Perform other administrative duties as assigned by the Senior Technical Executive or management.

Skills

Data entry

Documentation

Filing

Organizational skills

Communication skills

Multitasking

Teamwork

Education

SPM/Certificate/Diploma or equivalent

Diploma in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Job description

The Admin Clerk (Eastern Zone) provides administrative and clerical support for the TNB CCTV SITC & Maintenance project, assisting with documentation, scheduling, data entry, inventory records and reporting for site activities within the Eastern Zone.

KEY RESPONSIBILITIES

Documentation & Filing

• Maintain accurate records of site reports, work orders, maintenance records and project documentation.
• Organize and maintain physical and electronic files.
• Ensure documents are properly updated and readily available when required.

Scheduling & Coordination Support

• Assist in coordinating site schedules, technician assignments and maintenance activities.
• Update schedules and communicate relevant information to technicians and technical personnel.

Stock, Warehouse & Inventory Support

• Assist in managing stock and warehouse operations, including receiving, storage and issuance of CCTV equipment and materials.
• Maintain accurate inventory records and assist with periodic stock checks.
• Report stock discrepancies or shortages to the Senior Technical Executive.

Data Entry & Reporting

• Key in and update project, site, technician and inventory information.
• Compile data and prepare administrative reports as required.
• Assist in tracking work completion and outstanding site activities.

General Administration

• Handle correspondence, emails, filing and other administrative matters.
• Assist the technical team with preparation of documents, forms and reports.
• Perform other administrative duties as assigned by the Senior Technical Executive or management.

QUALIFICATIONS & REQUIREMENTS

Education

Minimum SPM / Certificate / Diploma or equivalent.

Diploma in Business Administration or related field will be an advantage.

Experience

Prior experience in an administrative or clerical role is an advantage.

Experience supporting technical, construction, maintenance or project operations will be an added advantage.

Skills

Proficient in Microsoft Office, particularly Microsoft Word and Excel.

Good data entry, documentation and filing skills.

Good organizational and communication skills.

Able to maintain accurate records and handle multiple tasks.

Personal Attributes

Detail-oriented, organized and reliable.

Responsible and able to work independently.

Good communication and teamwork skills.

Willing to travel between sites when required.

Able to work under pressure and meet deadlines.

CONCLUSION

The Admin Clerk (Eastern Zone) provides essential administrative and documentation support to ensure smooth coordination of project activities, accurate record keeping, inventory monitoring and timely reporting for the TNB CCTV SITC & Maintenance project.