TENANCY & PROJECT ADMIN

myNews; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

myNews in Petaling Jaya is seeking a tenancy administration coordinator to manage new tenancies, renewals, relocations, and related documentation. You will liaise with landlords, track milestones, and support utility applications with TNB and water authorities, ensuring compliance with standards.

The role requires 1–3 years in project administration or similar, strong organizational skills, and proficiency in MS Office.

Qualifications

• Certificate or Diploma in Construction Management, Architecture, or related field.
• 1–3 years in project administration or coordination for retail/food & beverage is a plus.
• Familiarity with local authority submissions, TNB and water authority applications preferred.
• Strong organizational and documentation skills with attention to detail.
• Able to coordinate with multiple stakeholders and handle several projects.

Responsibilities

• Provide admin support for tenancy matters including new tenancies, renewals, relocations, and revamps.
• Coordinate tenancy documents: offers, agreements, deposits, and key terms.
• Liaise with landlords for submissions, requirements, and follow-ups.
• Track tenancy milestones like handover dates and possession timelines.
• Assist with TNB and water authority applications and related paperwork.
• Coordinate landlord submissions for store works and ensure design/standards alignment.
• Maintain filing of approvals, permits, and correspondence; support audits.

Skills

Administrative coordination

Stakeholder management

Documentation

Microsoft Office

Project tracking tools

Multitasking

Attention to detail

Education

Certificate / Diploma Construction Management or Architecture

Tools

Project tracking software

Job description

Role


Duties & Responsibilities
KEY RESPONSIBILITIES

Tenancy Administration & Coordination
• Provide administrative support for tenancy matters including new tenancies, renewals, relocations, revamps, and landlord-initiated requests.
• Coordinate and manage tenancy-related documentation such as Letters of Offer, tenancy agreements, deposits, and key commercial terms (administrative tracking, filing (physical and online) and safe-keeping).
• Act as a liaison between MYNEWS and landlords for tenancy-related submissions, requirements, and follow-ups.
• Track tenancy milestones include handover dates, fit-out periods, and possession timelines.

Utilities Applications (TNB & Water)
• Assist the team on Tenaga Nasional Berhad (TNB) applications including new connections, upgrades, relocations, and meter-related matters.
• Primarily handles water supply applications with the relevant water authorities for new, relocated, and revamped stores.
• Liaise with utility providers, Landlord, and contractors to ensure timely approvals, installations, and activation.

Landlord & External Liaison
• Act as the coordination point for landlord-related submissions and requirements, including documents requested for building plan, utilities, and statutory approvals.
• Communicate with landlords on submission status, timelines, and outstanding requirements.
• Support landlord-initiated store works and ensure alignment with MYNEWS’ design and operational standards.

Documentation & Compliance
• Maintain proper filing of approvals, permits, correspondence, and statutory documents (physical and digital).
• Ensure all submissions comply with internal standards, authority requirements, and project specifications.
• Assist in audits or internal reviews by providing complete documentation when required.

General Support & Other Duties
• Prepare basic reports (eg : architect costing report), status updates, and summaries for the department.
• Support the team on ad-hoc administrative tasks related to store design and construction projects.
• Perform any other duties related to store development, approvals, and coordination as assigned by the management

Job Requirements
• Certificate / Diploma Construction Management, Architecture, or a related field.
• Minimum 1–3 years of relevant experience in project administration, construction coordination, or authority submissions (retail/F&B experience is an added advantage).
• Familiarity with local authority submissions, TNB, and water authority applications is preferred.
• Good organizational and documentation skills with strong attention to detail.
• Able to coordinate with multiple stakeholders and manage multiple projects concurrently.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with project tracking tools is an advantage.
• Strong communication and follow-up skills.

Key Competencies
• Administrative & coordination skills
• Stakeholder management
• Time management & multitasking
• Attention to detail
• Problem-solving & follow-up mindset