ADMIN CLERK – NORTHERN ZONE

Pro Office Technology; Seberang Perai; On-site; MYR 28,000 - 39,000; Full time

Job summary

Jora Malaysia is seeking an Admin Clerk (Northern Zone) to provide administrative and clerical support for the TNB CCTV SITC & Maintenance Project. You will help with documentation, scheduling, data entry, inventory records and reporting to ensure smooth site operations in the Northern Zone.

The role requires proficiency in Microsoft Office, strong data entry and organizational skills, and the ability to travel between sites as needed.

Qualifications

• SPM/Certificate/Diploma or equivalent.
• Diploma in Business Administration or related field will be an advantage.
• Prior administrative or clerical experience is an advantage.
• Experience supporting technical, construction, maintenance or project operations will be an added advantage.

Responsibilities

• Maintain accurate records of site reports, work orders, maintenance records and project documentation.
• Organize and maintain physical and electronic files.
• Ensure documents are properly updated and readily available when required.
• Assist in coordinating site schedules, technician assignments and maintenance activities.
• Update schedules and communicate relevant information to technicians and technical personnel.
• Assist with stock and warehouse operations, including receiving, storage and issuance of CCTV equipment and materials.
• Maintain accurate inventory records and assist with periodic stock checks.
• Report stock discrepancies or shortages to the Senior Technical Executive.
• Key in and update project, site, technician and inventory information.
• Compile data and prepare administrative reports as required.
• Assist in tracking work completion and outstanding site activities.
• Handle correspondence, emails, filing and other administrative matters.
• Assist the technical team with preparation of documents, forms and reports.
• Perform other administrative duties as assigned by the Senior Technical Executive or management.

Skills

Data entry

Organizational skills

Communication skills

Multitasking

Education

SPM / Certificate / Diploma

Diploma in Business Administration

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for an Admin Clerk (Northern Zone) to provide administrative and clerical support for the TNB CCTV SITC & Maintenance Project. The successful candidate will assist with documentation, scheduling, data entry, inventory records and reporting to support smooth site operations within the Northern Zone.

Key Responsibilities

• Maintain accurate records of site reports, work orders, maintenance records and project documentation.
• Organize and maintain physical and electronic files.
• Ensure documents are properly updated and readily available when required.

Scheduling & Coordination Support

• Assist in coordinating site schedules, technician assignments and maintenance activities.
• Update schedules and communicate relevant information to technicians and technical personnel.

Stock, Warehouse & Inventory Support

• Assist with stock and warehouse operations, including receiving, storage and issuance of CCTV equipment and materials.
• Maintain accurate inventory records and assist with periodic stock checks.
• Report stock discrepancies or shortages to the Senior Technical Executive.

Data Entry & Reporting

• Key in and update project, site, technician and inventory information.
• Compile data and prepare administrative reports as required.
• Assist in tracking work completion and outstanding site activities.

General Administration

• Handle correspondence, emails, filing and other administrative matters.
• Assist the technical team with preparation of documents, forms and reports.
• Perform other administrative duties as assigned by the Senior Technical Executive or management.

Qualifications & Requirements

Education

• Minimum SPM / Certificate / Diploma or equivalent.
• Diploma in Business Administration or related field will be an advantage.

Experience

• Prior experience in an administrative or clerical role is an advantage.
• Experience supporting technical, construction, maintenance or project operations will be an added advantage.

Skills

• Proficient in Microsoft Office, particularly Microsoft Word and Excel.
• Good data entry, documentation and filing skills.
• Good organizational and communication skills.
• Able to maintain accurate records and handle multiple tasks.

Personal Attributes

• Detail-oriented, organized and reliable.
• Responsible and able to work independently.
• Good communication and teamwork skills.
• Willing to travel between sites when required.
• Able to work under pressure and meet deadlines.