ADMIN CLERK - EASTERN ZONE

Pro Office Technology; Malaysia; On-site; MYR 28,000 - 45,000; Full time

Job summary

Pro Office Technology seeks an Admin Clerk for the Eastern Zone to provide administrative and clerical support for the TNB CCTV SITC & Maintenance project. You will assist with documentation, scheduling, data entry, inventory records and reporting for site activities within the Eastern Zone.

The role requires maintaining records, organizing files, coordinating site schedules and assisting the technical team with reports.

Qualifications

• Must have SPM/Certificate/Diploma or equivalent.
• Diploma in Business Administration is an advantage.
• Prior admin/clerical experience is a plus.

Responsibilities

• Maintain accurate records of site reports and project documentation.
• Organize physical and electronic files and ensure up-to-date documents.
• Coordinate site schedules, technician assignments and maintenance activities.
• Update schedules and communicate information to technicians.
• Manage stock and warehouse operations for CCTV equipment.
• Prepare administrative reports and track work completion.
• Handle correspondence, emails, filing, and other admin duties.
• Assist the technical team with preparation of forms and reports.
• Travel between sites as required.

Skills

Microsoft Office

Data entry

Documentation

Filing

Organization

Communication

Teamwork

Independent work

Attention to detail

Travel between sites

Education

SPM / Certificate / Diploma or equivalent

Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Job description

The Admin Clerk (Eastern Zone) provides administrative and clerical support for the TNB CCTV SITC & Maintenance project, assisting with documentation, scheduling, data entry, inventory records and reporting for site activities within the Eastern Zone.

KEY RESPONSIBILITIES

• Maintain accurate records of site reports, work orders, maintenance records and project documentation.
• Organize and maintain physical and electronic files.
• Ensure documents are properly updated and readily available when required.
• Assist in coordinating site schedules, technician assignments and maintenance activities.
• Update schedules and communicate relevant information to technicians and technical personnel.
• Assist in managing stock and warehouse operations, including receiving, storage and issuance of CCTV equipment and materials.
• Maintain accurate inventory records and assist with periodic stock checks.
• Report stock discrepancies or shortages to the Senior Technical Executive.
• Key in and update project, site, technician and inventory information.
• Compile data and prepare administrative reports as required.
• Assist in tracking work completion and outstanding site activities.
• Handle correspondence, emails, filing and other administrative matters.
• Assist the technical team with preparation of documents, forms and reports.
• Perform other administrative duties as assigned by the Senior Technical Executive or management.

QUALIFICATIONS & REQUIREMENTS

Education

• Minimum SPM / Certificate / Diploma or equivalent.
• Diploma in Business Administration or related field will be an advantage.

Experience

• Prior experience in an administrative or clerical role is an advantage.
• Experience supporting technical, construction, maintenance or project operations will be an added advantage.

Skills

• Proficient in Microsoft Office, particularly Microsoft Word and Excel.
• Good data entry, documentation and filing skills.
• Good organizational and communication skills.
• Able to maintain accurate records and handle multiple tasks.

Personal Attributes

• Detail-oriented, organized and reliable.
• Responsible and able to work independently.
• Good communication and teamwork skills.
• Willing to travel between sites when required.
• Able to work under pressure and meet deadlines.

CONCLUSION

The Admin Clerk (Eastern Zone) provides essential administrative and documentation support to ensure smooth coordination of project activities, accurate record keeping, inventory monitoring and timely reporting for the TNB CCTV SITC & Maintenance project.