Admin Clerk – Automotive Dealership

KUDA MOTOR TRADING; Kulai; Presencial; MYR 31.000 - 50.000; Jornada completa

Descripción de la vacante

KUDA MOTOR TRADING in Kulai, Malaysia seeks an administrative professional to manage automotive sales documentation, billing, and office operations in our dealership. You will organize and verify documents, prepare quotations, invoices, delivery orders, and receipts, and maintain orderly filing systems.

Collaborating with the sales team, you will help process loan applications and handling day-to-day admin tasks, ensuring accuracy, speed, and compliance in a fast-paced environment.

Formación

• Minimum 1 year of working experience in an administrative role.
• Prior experience in a used car dealership or automotive environment is an added advantage.
• Proficient in Microsoft Office (Excel and Word) and basic computerized billing/invoicing systems.
• Fair command of English and Bahasa Melayu with ability to read and handle official documentation in English/Malay.

Responsabilidades

• Organize, verify, and maintain all necessary automotive sales documents (e.g., vehicle ownership status, vehicle grants/Geran, Puspakom inspection reports, and transfer paperwork).
• Prepare and issue daily commercial documents, including Quotations, Invoices, Delivery Orders, and Official Receipts.
• Maintain structured digital and physical filing systems for vehicle inventories and sales records to ensure easy retrieval.
• Liaise closely with the sales team to facilitate smooth processing of vehicle loan applications and transaction documentation.
• Handle basic office administrative tasks and ad-hoc operational duties assigned by management.

Conocimientos

Attention to detail

Organized

Independent worker

Communication skills

Herramientas

Microsoft Office

Excel

Word

Billing software

Descripción del empleo

This is an administrative position focused on managing automotive sales documentation, billing, and office operations within a dealership environment.

Key responsibilities

Organize, verify, and maintain all necessary automotive sales documents (e.g., vehicle ownership status, vehicle grants/Geran, Puspakom inspection reports, and transfer paperwork)

Prepare and issue daily commercial documents, including Quotations, Invoices, Delivery Orders, and Official Receipts

Maintain structured digital and physical filing systems for vehicle inventories and sales records to ensure easy retrieval

Liaise closely with the sales team to facilitate smooth processing of vehicle loan applications and transaction documentation

Handle basic office administrative tasks and ad-hoc operational duties assigned by management

About you

Minimum 1 year of working experience in an administrative role

Prior experience in a used car dealership or automotive environment is an added advantage

Proficient in Microsoft Office (Excel and Word) and basic computerized billing/invoicing systems

Fair command of English and Bahasa Melayu with ability to read and handle official documentation in English/Malay

High attention to detail, organized, trustworthy, and able to work independently in a fast-paced environment