Automotive Admin Clerk: Document & Billing Specialist

KUDA MOTOR TRADING; Kulai; On-site; MYR 31,000 - 50,000; Full time

Job summary

KUDA MOTOR TRADING in Kulai, Malaysia seeks an administrative professional to manage automotive sales documentation, billing, and office operations in our dealership. You will organize and verify documents, prepare quotations, invoices, delivery orders, and receipts, and maintain orderly filing systems.

Collaborating with the sales team, you will help process loan applications and handling day-to-day admin tasks, ensuring accuracy, speed, and compliance in a fast-paced environment.

Qualifications

• Minimum 1 year of working experience in an administrative role.
• Prior experience in a used car dealership or automotive environment is an added advantage.
• Proficient in Microsoft Office (Excel and Word) and basic computerized billing/invoicing systems.
• Fair command of English and Bahasa Melayu with ability to read and handle official documentation in English/Malay.

Responsibilities

• Organize, verify, and maintain all necessary automotive sales documents (e.g., vehicle ownership status, vehicle grants/Geran, Puspakom inspection reports, and transfer paperwork).
• Prepare and issue daily commercial documents, including Quotations, Invoices, Delivery Orders, and Official Receipts.
• Maintain structured digital and physical filing systems for vehicle inventories and sales records to ensure easy retrieval.
• Liaise closely with the sales team to facilitate smooth processing of vehicle loan applications and transaction documentation.
• Handle basic office administrative tasks and ad-hoc operational duties assigned by management.

Skills

Attention to detail

Organized

Independent worker

Communication skills

Tools

Microsoft Office

Excel

Word

Billing software

Job description

KUDA MOTOR TRADING in Kulai, Malaysia seeks an administrative professional to manage automotive sales documentation, billing, and office operations in our dealership. You will organize and verify documents, prepare quotations, invoices, delivery orders, and receipts, and maintain orderly filing systems.

Collaborating with the sales team, you will help process loan applications and handling day-to-day admin tasks, ensuring accuracy, speed, and compliance in a fast-paced environment.