Admin Assistant (Workshop)

RAYA KHAS SDN. BHD.; Kuching; On-site; MYR 27,000 - 36,000; Full time

Job summary

RAYA KHAS SDN. BHD. is seeking a Workshop Administrator to coordinate daily workshop activities, manage production schedules, and oversee workflow.

The role involves workshop administration, data entry and reporting, and collaboration with suppliers to ensure timely deliveries. The ideal candidate holds an SPM or Diploma in Business Administration or Logistics and is proficient in AutoCount and Microsoft Office, particularly Excel and Word.

Qualifications

• Requires SPM or Diploma in Business Admin, Logistics or related field.
• Must be familiar with AutoCount software.
• Proficient in Microsoft Office, especially Excel and Word.

Responsibilities

• Coordinate daily workshop activities, production schedules and workflow.
• Handle workshop administration including data entry, filing, documentation and preparation of reports.
• Coordinate with suppliers and vendors for parts, materials, quotations and deliveries.
• Monitor inventory levels, incoming shipments and usage of workshop parts and materials.
• Maintain accurate workshop and inventory records.
• Liaise with other departments to support smooth workshop operations.
• Perform other duties and ad hoc assignments as assigned by Management.

Skills

Data entry

Coordination

Excel

Organizational skills

Independent work

Education

SPM/ Diploma in Business Administration or Logistics

Tools

AutoCount Accounting Software

Excel

Word

Job description

Assist in coordinating daily workshop activities, production schedules and workflow.

Handle workshop administration including data entry, filing, documentation and preparation of reports.

Coordinate with suppliers and vendors for parts, materials, quotations and deliveries.

Monitor inventory levels, incoming shipments and usage of workshop parts and materials.

Maintain accurate workshop and inventory records.

Liaise with other departments to support smooth workshop operations.

Perform other duties and ad hoc assignments as assigned by Management.

Requirements:

Minimum SPM/Diploma in Business Administration, Logistics or related field.

Must be familiar with AutoCount software.

Proficient in Microsoft Office, especially Excel and Word.

Good communication, coordination and organizational skills.

Detail-oriented, responsible and able to work independently.

Experience in automotive/workshop administration is an advantage.

Your application will include the following questions:

• Which of the following Microsoft Office products are you experienced with?
• Do you have experience using Autocount Accounting Software?
• Do you have experience with inventory management?