Admin Assistant, Settlements

Hong Leong Investment Bank; Petaling Jaya; On-site; MYR 28,000 - 50,000; Full time

Job summary

Hong Leong Investment Bank is seeking a detail-oriented Administrative Clerk to support client CDS and trading account openings. You will perform initial checks for document completeness, enter data into CDS, SVS, WinOPS and NBOS, and maintain orderly records.

The role covers routine account updates, signature matching, and end-of-day reconciliation tasks. Fresh Diploma holders are welcome as on-the-job training will be provided; proficiency in Word and Excel and strong communication in English

Qualifications

• Diploma in Business, Finance, Administration or equivalent.
• Minimum 1 year of clerical or administrative experience (stockbroking/banking/financial services preferred). Fresh Diploma holders welcome; on-the-job training provided.
• Proficient in Word and Excel; data entry accuracy; attention to detail; good communication skills.

Responsibilities

• Perform initial checks on CDS and trading account opening forms for completeness and clarity.
• Key in account data into Bursa Malaysia CDS, SVS, WinOPS and NBOS accurately.
• Process routine account updates, openings, closures and reactivations for CDS/trading accounts.
• Match client signatures against system records during maintenance or closures.
• Support day-end reconciliation of CDS fees and print stock balance statements on request.
• Scan signature cards and upload signatory details; maintain physical and digital records.

Skills

Data entry accuracy

Attention to detail

Communication skills

Bilingual English/Bahasa Malaysia

Education

Diploma in Business/Finance/Administration

Tools

Microsoft Word

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Hong Leong Investment Bank – Damansara, Selangor

Perform initial checks on incoming client Central Depository System (CDS) and trading account opening forms for document completeness and clarity.

Key in account data accurately into Bursa Malaysia Depository (CDS), Signature Verification System (SVS), and internal systems (WinOPS and NBOS).

Process routine account updates, openings, closures, and reactivations for client CDS and trading accounts (including E-broking and Share Direct).

Match client specimen signatures against system records during account maintenance or closure updates.

Support the day-end reconciliation of counter CDS fees.

Retrieve and print stock balance statements for authorized clients and remisiers upon request.

Scan signature cards and upload signatory details into the SVS database.

File and maintain physical and digital records of account forms, identification attachments, and operational request forms.

Carry out routine administrative and operational tasks assigned by Supervisor.

Job Requirements

Possess Diploma in Business, Finance, Administration, or equivalent.

Minimum 1 year of clerical or administrative experience (preferably in stockbroking, banking, or financial services). Fresh Diploma holders are welcome; on-the-job training will be provided.

Proficient in Microsoft Word and Excel; good data entry accuracy; strong attention to detail; and basic communication skills.

Proficient in English and Bahasa Malaysia (spoken and written).