Admin Assistant, Settlements

Hong Leong Investment Bank; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Job summary

Hong Leong Investment Bank Berhad in Kuala Lumpur is seeking an organized Administrative Clerk to perform checks on CDS and trading account opening forms, key in data into CDS and SVS, and maintain records. You will support routine updates and end-of-day reconciliations while ensuring accuracy and compliance.

The role requires a Diploma in Business/Finance/Administration or equivalent, with at least 1 year of clerical experience.

Qualifications

• Possess Diploma in Business, Finance, Administration, or equivalent.
• Minimum 1 year of clerical or administrative experience (preferably in stockbroking, banking, or financial services). Fresh Diploma holders are welcome; on-the-job training will be provided.
• Proficient in Microsoft Word and Excel; good data entry accuracy; strong attention to detail; and basic communication skills.
• Proficient in English and Bahasa Malaysia (spoken and written).

Responsibilities

• Perform initial checks on incoming client CDS and trading account opening forms for document completeness and clarity.
• Key in account data accurately into Bursa Malaysia Depository (CDS), Signature Verification System (SVS), and internal systems (WinOPS and NBOS).
• Process routine account updates, openings, closures, and reactivations for client CDS and trading accounts (including E-broking and Share Direct).
• Match client specimen signatures against system records during account maintenance or closure updates.
• Support the day-end reconciliation of counter CDS fees.
• Retrieve and print stock balance statements for authorized clients and remisiers upon request.
• Scan signature cards and upload signatory details into the SVS database.
• File and maintain physical and digital records of account forms, identification attachments, and operational request forms.
• Carry out routine administrative and operational tasks assigned by Supervisor.

Skills

Data entry accuracy

Attention to detail

Communication skills

MS Word

MS Excel

Education

Diploma in Business/Finance/Administration or equivalent

Job description

Perform initial checks on incoming client Central Depository System (CDS) and trading account opening forms for document completeness and clarity.

Key in account data accurately into Bursa Malaysia Depository (CDS), Signature Verification System (SVS), and internal systems (WinOPS and NBOS).

Process routine account updates, openings, closures, and reactivations for client CDS and trading accounts (including E-broking and Share Direct).

Match client specimen signatures against system records during account maintenance or closure updates.

Support the day-end reconciliation of counter CDS fees.

Retrieve and print stock balance statements for authorized clients and remisiers upon request.

Scan signature cards and upload signatory details into the SVS database.

File and maintain physical and digital records of account forms, identification attachments, and operational request forms.

Carry out routine administrative and operational tasks assigned by Supervisor.

Job Requirements

Possess Diploma in Business, Finance, Administration, or equivalent.

Minimum 1 year of clerical or administrative experience (preferably in stockbroking, banking, or financial services). Fresh Diploma holders are welcome; on-the-job training will be provided.

Proficient in Microsoft Word and Excel; good data entry accuracy; strong attention to detail; and basic communication skills.

Proficient in English and Bahasa Malaysia (spoken and written).

Hong Leong Investment Bank Berhad (“HLIB”) consists of two main divisions, namely the Investment Banking (\"IB\") division and the Stockbroking (\"SB\") division. The IB Division offers debt and equity fund raising, private debt securities issuances, syndicated loans, initial public offerings, rights issues and private placements. Other corporate-related advisory works include corporate restructuring, merger and acquisitions, asset and investment valuation, takeovers and privatisations. The SB Division provides a range of broking services to institutional, high net worth and retail investors, supported by research and sales teams to provide timely advice and good trade execution.

Hong Leong Investment Bank Berhad (“HLIB") consists of two main divisions, namely the Investment Banking (\"IB\") division and the Stockbroking (\"SB\") division. The IB Division offers debt and equity fund raising, private debt securities issuances, syndicated loans, initial public offerings, rights issues and private placements. Other corporate-related advisory works include corporate restructuring, merger and acquisitions, asset and investment valuation, takeovers and privatisations. The SB Division provides a range of broking services to institutional, high net worth and retail investors, supported by research and sales teams to provide timely advice and good trade execution.