Admin Assistant/ Secretary

Malakoff; Kuala Lumpur; On-site; MYR 27,900 - 44,640; Full time

Job summary

A leading company in Malaysia is seeking an Admin Assistant/Secretary for the Group Chief Executive Officer's Office. Responsibilities include managing administrative procedures, performing clerical tasks, and coordinating meetings. Candidates should have a diploma or equivalent, with proven experience and strong proficiency in Microsoft Office. This role offers a dynamic work environment and opportunities for growth.

Qualifications

• Proven experience as an administrative assistant or secretary.
• Excellent organizational and time-management skills.
• Ability to handle confidential information professionally.

Responsibilities

• Manage and coordinate office administrative procedures.
• Perform data entry and clerical tasks.
• Schedule and coordinate meetings and appointments.
• Monitor and maintain office supply inventory.
• Create and maintain databases and spreadsheets.

Skills

Proficiency in Microsoft Office Suite

Excellent written and verbal communication skills

Strong organizational skills

Attention to detail

Ability to work independently

Professional demeanor

Education

Diploma or equivalent

Job description

Take the Next Step in Your Career with Malakoff.

Admin Assistant/ Secretary,

Group Chief Executive Officer's Office

Location:

Date Posted:

22 September 2025

Job Post Duration:

31 October 2025

Key Responsibilities:

• Administrative Support: Manage and coordinate office administrative procedures and systems, including filing, scheduling, and correspondence. Handle incoming and outgoing mail, emails, and faxes.
• Clerical Duties: Perform a variety of clerical tasks such as data entry, typing, copying, scanning, and organizing documents. Maintain accurate and up-to-date records.
• Calendar & Meeting Coordination: Schedule and coordinate meetings, appointments, and travel arrangements. Prepare and distribute meeting agendas and minutes.
• Office Supplies Management: Monitor and maintain office supply inventory. Order new supplies as needed and ensure the office is well-stocked.
• General Office Upkeep: Assist in maintaining a tidy and organized office environment. Coordinate with building maintenance and vendors for office repairs and services.
• Data Management: Create, update, and maintain databases and spreadsheets with a high degree of accuracy.
• Confidentiality: Handle confidential information with discretion and professionalism.
• Ad-Hoc Tasks: Assist with other general administrative duties and special projects as assigned by the management.

Qualifications:

• Education: Diploma or equivalent
• Experience: Proven experience as an administrative assistant, secretary, or in a similar clerical role.
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.
  • A professional and courteous demeanor.
• Personal Attributes:
  • Reliable and punctual.
  • Proactive and resourceful.
  • Able to handle multiple tasks simultaneously.

Recruitment Journey

Application process

Selection process

Successful hire

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