Admin Assistant (Batu Pahat)

See Yong & Sons; Batu Pahat; On-site; MYR 28,000 - 42,000; Full time

Job summary

Jora Malaysia in Batu Pahat is seeking a responsible Admin Assistant to support daily office operations, maintain records, and coordinate documentation with government agencies.

The role requires 2-3 years of related experience, proficiency in Word and Excel, and the ability to communicate in Bahasa Malaysia and English. Mandarin speakers are preferred for liaising with suppliers.

Qualifications

• At least 2-3 years of related experience.
• Experience in handling documentation, government-related matters, or liaising with authorities is an added advantage.
• Familiar with administrative procedures, document preparation, and record management.
• Able to use Microsoft Word & Excel.
• Able to communicate in Bahasa Malaysia and English.
• Mandarin-speaking candidates are preferred.

Responsibilities

• Manage and maintain proper documentation, filing systems, and company records.
• Prepare, organize, and update administrative documents, reports, forms, and correspondence.
• Handle submission, renewal, and follow-up of documents with relevant authorities, government agencies, and external parties when required.
• Liaise with government departments, authorities, and external parties for administrative matters.
• Ensure timely follow-up on licenses, permits, certificates, and other company-related documentation.
• Assist in coordinating office administrative matters and ensure smooth daily operations.
• Maintain proper records of company documents, agreements, invoices, and other administrative files.
• Assist in preparing documents for audits, inspections, and regulatory requirements.
• Handle incoming calls, emails, and general administrative enquiries.
• Support management with administrative reports, documentation, and ad-hoc assignments as required.

Skills

Microsoft Word

Microsoft Excel

Bahasa Malaysia

English

Mandarin (preferred)

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a responsible and detail-oriented Admin Assistant to assist in daily office administrative operations. This position is welcome those who are eager to learn and grow in administration fields.

Key responsibilities

Manage and maintain proper documentation, filing systems, and company records.

Prepare, organize, and update administrative documents, reports, forms, and correspondence.

Handle submission, renewal, and follow-up of documents with relevant authorities, government agencies, and external parties when required.

Liaise with government departments, authorities, and external parties for administrative matters.

Ensure timely follow-up on licenses, permits, certificates, and other company-related documentation.

Assist in coordinating office administrative matters and ensure smooth daily operations.

Maintain proper records of company documents, agreements, invoices, and other administrative files.

Assist in preparing documents for audits, inspections, and regulatory requirements.

Handle incoming calls, emails, and general administrative enquiries.

Support management with administrative reports, documentation, and ad-hoc assignments as required.

Qualifications

At least 2-3 years of related experience

Experience in handling documentation, government-related matters, or liaising with authorities is an added advantage.

Familiar with administrative procedures, document preparation, and record management.

Able to use Microsoft Word & Excel.

Responsible, willing to learn, and attention to detail.

Able to work independently and as part of a team.

Able to communicate in Bahasa Malaysia and English.

Mandarin-speaking candidates are preferred (to liaise with Mandarin-speaking customers/suppliers).