Admin Assistant (Mandarin speaker)

Chicago Chicken City SDN BHD; Puchong; On-site; MYR 33,000 - 58,000; Full time

Job summary

Chicago Chicken City SDN BHD is seeking an organised Admin Assistant to provide day-to-day support to the head office and management team in a fast-paced environment.

You will manage company records, reports, and correspondence, coordinate with restaurant outlets on administrative matters, and assist in preparing daily, weekly, and monthly reports. Proficiency in MS Office, especially Excel and Word, is essential.

Qualifications

• Mandarin is mandatory for communications with Mandarin-speaking parties.
• Good command of English; Bahasa Malaysia is an added advantage.
• Proficient in Microsoft Office, particularly Excel and Word.
• Strong organizational, communication and coordination skills.
• Detail-oriented and able to manage multiple tasks.
• Able to work independently and coordinate effectively with different departments and outlets.

Responsibilities

• Provide day-to-day administrative support to the head office and management team.
• Prepare, organise and maintain company records, reports, documents and correspondence.
• Coordinate and follow up with restaurant outlets regarding administrative matters.
• Assist in preparing and compiling daily, weekly and monthly reports.
• Handle invoices, purchase orders, delivery orders, receipts and other administrative documents.
• Assist with basic purchasing and supplier coordination.
• Maintain and update records related to inventory, supplies and operational requirements.
• Coordinate with suppliers, vendors and internal departments to ensure timely follow-up.
• Assist with staff-related administrative matters, including attendance, leave, claims and documentation when required.
• Support management in preparing documents, reports, presentations and other administrative tasks.

Skills

Mandarin language

English communication

Coordination skills

Organizational skills

Multitasking

Tools

Microsoft Excel

Microsoft Word

Job description

An organised and detail-oriented Admin Assistant role providing day-to-day administrative support to the head office and management team in a fast-paced business environment.

Key responsibilities

• Provide day-to-day administrative support to the head office and management team
• Prepare, organise and maintain company records, reports, documents and correspondence
• Coordinate and follow up with restaurant outlets regarding administrative matters
• Assist in preparing and compiling daily, weekly and monthly reports
• Handle invoices, purchase orders, delivery orders, receipts and other administrative documents
• Assist with basic purchasing and supplier coordination
• Maintain and update records related to inventory, supplies and operational requirements
• Coordinate with suppliers, vendors and internal departments to ensure timely follow-up
• Assist with staff-related administrative matters, including attendance, leave, claims and documentation when required
• Support management in preparing documents, reports, presentations and other administrative tasks

About you

• Minimum 2–3 years of relevant administrative experience
• Mandarin is mandatory due to communication requirements with Mandarin-speaking parties
• Good command of English; Bahasa Malaysia is an added advantage
• Proficient in Microsoft Office, particularly Excel and Word
• Good organisational, communication and coordination skills
• Detail-oriented, responsible and able to manage multiple tasks
• Able to work independently as well as coordinate effectively with different departments and outlets