Admin Assistant (KK)

Forvis Mazars PLT; West Coast Division; On-site; MYR 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental & health insurance

Career sponsorships and globalOpportun

Lifestyle allowance

Flexibility and hybrid work options

Comprehensive engagement activities

Structured mentorship programs

Flat & casual structure

Job summary

Forvis Mazars Group SC in Malaysia is seeking a motivated Administration Officer to plan, execute and supervise daily administrative tasks. You will support front desk, document scanning, mail distribution, and office logistics to ensure smooth operations.

The role requires a Diploma, attention to detail, teamwork and strong English, with proficiency in Microsoft Office. You will collaborate with colleagues and contribute to efficiency improvements in a hybrid work environment.

Qualifications

• Diploma in any discipline.
• Attention to details and problem solving.
• Pro-actively seek ideas to improve efficiency.
• Good team player with communication and collaboration.
• Efficient time management and ability to meet deadlines.
• Strong English; other languages are an advantage.
• IT savvy with MS Office (Word, PowerPoint, Excel).

Responsibilities

• Plan, execute and supervise quality work of administrative support.
• Perform general administrative tasks including filing and digitalization.
• Manage front desk operations and guest reception.
• Answer and direct calls courteously.
• Monitor entrance authorization and office security.
• Greet visitors promptly on arrival.
• Coordinate conference calls and meetings.
• Handle mail distribution and dispatch clerk duties.
• Arrange outgoing mail and postal services.
• Scan and distribute letters/documents promptly.
• Handle purchasing of office supplies and maintain equipment contracts.

Skills

Attention to details

Problem solving

Teamwork

Communication

Time management

English

Pro-actively seeking ideas

IT literacy

Education

Diploma in any discipline

Tools

Microsoft Office

Job description

We are looking for a highly self-motivated and good team player who is able to plan, execute and supervise quality work of the administrative support function.

Key responsibilities

Perform general administrative functions, including filing and scanning for document digitalization

Manage front desk operations and ensure professional guest reception experience

Answer and direct all incoming and outgoing telephone calls in a courteous and appropriate manner

Monitor entrance authorization for staff and visitors to maintain office security

Greet and welcome guests/visitors promptly upon arrival

Assist in planning and coordinating conference calls and meetings, including booking records

Prepare dispatch clerk activities, distribute incoming mail (open and sort) and couriers to respective personnel

Arrange and monitor outgoing mail, record franking machine usage, and manage postal arrangements

Scan and disseminate letters/documents accurately and in a timely manner to the appropriate person in charge

Handle purchasing and receiving of office supplies and equipment, maintain service contracts for office equipment

Requirement

Diploma in any discipline

Attention to details, and ability in problem solving

Pro-actively seeking new ideas/methods to improve efficiency

Good team player, able to communication and work well with other colleagues

Efficient time management, able to prioritize tasks and follow through without missing deadlines

Good command in English. Knowledge of other languages is an advantage

IT savvy and good knowledge about Microsoft Office, such as Word, PowerPoint, Excel etc.

Our Malaysian Government has issued this requirement to be included in your resume to us.

“I authorize your handling of my personal details as per “Malaysian Law Personal data Protection Act 2010 (PDPA 2010).”

Forvis Mazars Group SC is an independent member of Forvis Mazars Global, a leading professional services network. Operating as an internationally integrated partnership in over 100 countries and territories, Forvis Mazars Group specialises in audit, tax and advisory services. The partnership draws on the expertise and cultural understanding of over 40,000 professionals across the globe to assist clients of all sizes at every stage in their development.

Visit forvismazars.com to learn more

Forvis Mazars Group SC is an independent member of Forvis Mazars Global, a leading professional services network. Operating as an internationally integrated partnership in over 100 countries and territories, Forvis Mazars Group specialises in audit, tax and advisory services. The partnership draws on the expertise and cultural understanding of over 40,000 professionals across the globe to assist clients of all sizes at every stage in their development.

Visit forvismazars.com to learn more

Perks and benefits

• Medical, dental & health insurance
• Career sponsorships and global opportunities
• Lifestyle allowance
• Flexibility and hybrid work options
• Comprehensive engagement activities
• Structured mentorship programs
• Flat & casual structure

What can I earn as an Administration Officer