Administrative Assistant - Hybrid Work & Global Growth

Forvis Mazars PLT; West Coast Division; On-site; MYR 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental & health insurance

Career sponsorships and globalOpportun

Lifestyle allowance

Flexibility and hybrid work options

Comprehensive engagement activities

Structured mentorship programs

Flat & casual structure

Job summary

Forvis Mazars Group SC in Malaysia is seeking a motivated Administration Officer to plan, execute and supervise daily administrative tasks. You will support front desk, document scanning, mail distribution, and office logistics to ensure smooth operations.

The role requires a Diploma, attention to detail, teamwork and strong English, with proficiency in Microsoft Office. You will collaborate with colleagues and contribute to efficiency improvements in a hybrid work environment.

Qualifications

• Diploma in any discipline.
• Attention to details and problem solving.
• Pro-actively seek ideas to improve efficiency.
• Good team player with communication and collaboration.
• Efficient time management and ability to meet deadlines.
• Strong English; other languages are an advantage.
• IT savvy with MS Office (Word, PowerPoint, Excel).

Responsibilities

• Plan, execute and supervise quality work of administrative support.
• Perform general administrative tasks including filing and digitalization.
• Manage front desk operations and guest reception.
• Answer and direct calls courteously.
• Monitor entrance authorization and office security.
• Greet visitors promptly on arrival.
• Coordinate conference calls and meetings.
• Handle mail distribution and dispatch clerk duties.
• Arrange outgoing mail and postal services.
• Scan and distribute letters/documents promptly.
• Handle purchasing of office supplies and maintain equipment contracts.

Skills

Attention to details

Problem solving

Teamwork

Communication

Time management

English

Pro-actively seeking ideas

IT literacy

Education

Diploma in any discipline

Tools

Microsoft Office

Job description

Forvis Mazars Group SC in Malaysia is seeking a motivated Administration Officer to plan, execute and supervise daily administrative tasks. You will support front desk, document scanning, mail distribution, and office logistics to ensure smooth operations.

The role requires a Diploma, attention to detail, teamwork and strong English, with proficiency in Microsoft Office. You will collaborate with colleagues and contribute to efficiency improvements in a hybrid work environment.