Admin Assistant (HQ)

Raya Khas; Kuching; On-site; MYR 22,000 - 36,000; Full time

Benefits offered by this job

MITI/AP systems knowledge

Truck components familiarity

PUSPAKOM/JPJ familiarity

Job summary

Raya Khas in Malaysia seeks a meticulous admin support specialist to assist with day-to-day operations for rebuilding trucks or automotive components. The role involves coordinating with internal departments and handling import-related documentation including MITI and AP processes.

You will prepare job orders, progress records, quotations, and maintain inventory records, ensuring compliance with government submission requirements and smooth shipments between Peninsular Malaysia and Sarawak.

Qualifications

• Minimum 1–2 years in admin support, preferably automotive/technical
• Strong numerical skills for costing and stock counts
• Proficient with Microsoft Excel and Word
• Able to communicate clearly in Bahasa Malaysia and English

Responsibilities

• Prepare and maintain job orders, work progress records, and rebuild documentation
• Assist in creating quotations, service reports, and job status updates
• Coordinate with workshop teams and parts departments to ensure smooth job flow
• Monitor parts usage, track parts movement (in/out), and maintain inventory records
• Ensure correct costing is recorded for every rebuild job
• Prepare PO forms and track delivery for workshop materials and parts
• Assist in preparing and submitting MITI applications related to imported or rebuilt items
• Handle AP documents for imported trucks/components
• Maintain records in compliance with government regulations and audit requirements
• Coordinate with freight forwarders, customs agents, and HQ for shipments between Peninsular Malaysia and Sarawak
• Track incoming shipments and support documentation for customs clearance (HS code, invoice, packing list)
• Manage delivery documentation (DO) and liaise with local transporters
• Prepare vehicle documentation for inspection and registration if rebuilt units require PUSPAKOM or JPJ submission

Skills

Numerical skills

Excel

Word

Admin software

Education

SPM/STPM/Diploma in Business Admin or Logistics

Tools

MITI/AP systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The role involves supporting day-to-day operations related to the rebuilding of trucks or automotive components, coordinating with internal departments, and handling import-related documentation including MITI and AP processes. The candidate should be organized, good with numbers, and able to handle government submission requirements.

Key Responsibilities:

• Prepare and maintain job orders, work progress records, and rebuild documentation.
• Assist in creating quotations, service reports, and job status updates.
• Coordinate with workshop teams and parts departments to ensure smooth job flow.
• Monitor parts usage, track parts movement (in/out), and assist in maintaining accurate inventory records.
• Ensure correct costing is recorded for every rebuild job.
• Prepare PO forms and track delivery for workshop materials and parts.
• Assist in preparing and submitting MITI applications related to imported or rebuilt items.
• Handle AP (Approved Permit) documents if dealing with imported trucks/components.
• Maintain records in compliance with government regulations and audit requirements.
• Coordinate with freight forwarders, customs agents, and HQ for shipments between Peninsular Malaysia and Sarawak.
• Track incoming shipments and support documentation for customs clearance, including HS code, invoice, and packing list compilation.
• Manage delivery documentation (DO) and liaise with local transporters.
• Prepare vehicle documentation for inspection and registration if rebuilt units require PUSPAKOM or JPJ submission.

Job Requirements:

• Minimum SPM/STPM/Diploma in Business Admin, Logistics or related field.
• At least 1–2 years’ experience in admin support, preferably in automotive or technical environment.
• Strong numerical skills – able to manage costing, stock count, and pricing details accurately.
• Proficient in Microsoft Excel, Word, and administrative software.
• Familiar with MITI/AP processes or willing to learn.
• Able to communicate clearly in Bahasa Malaysia and English.
• Knowledge of customs/logistics procedures in East Malaysia is an added advantage.
• Self-disciplined, organized, and able to work independently with minimum supervision.

Added Advantage (Optional but Preferred):

• Experience using MITI, or AP application systems.
• Knowledge in truck components or basic automotive parts.
• Familiarity with PUSPAKOM/JPJ processes.