Admin Assistant / Executive

Gemilang Coachwork Sdn Bhd; Pasir Gudang; On-site; MYR 22,000 - 39,000; Full time

Benefits offered by this job

EPF & SOCSO

Medical Benefits

Insurance Coverage

15 Days of Public Holiday Entitlement

5 Working Days

Job summary

Hotoh Assembly Sdn Bhd is seeking a responsible Administrative Assistant to provide daily office support across departments in Malaysia. You will handle data entry, filing, documentation, and records management while ensuring accuracy and timeliness.

Responsibilities include monitoring attendance records, coordinating maintenance with service providers, procuring quotations, and processing basic financial documents. Fresh graduates are welcome to apply and multilingual communication is valued.

Qualifications

• Basic proficiency in Microsoft Word and Excel.
• Good organisational skills and attention to detail.
• Responsible, cooperative, and willing to learn.
• Previous administrative experience is an advantage.
• Fresh graduates are welcome to apply.
• Proficient in Bahasa Malaysia, English, and Mandarin to communicate effectively with Mandarin-speaking colleagues and suppliers.

Responsibilities

• Handle daily administrative tasks, including data entry, filing, documentation, and record keeping.
• Prepare and update basic reports, spreadsheets, and administrative records.
• Assist in monitoring employee attendance records, including missing punches, lateness, and overtime summaries.
• Assist in arranging office and factory facility maintenance and follow up with service providers when required.
• Coordinate office supplies and production consumables based on requests from the Production Department.
• Assist in obtaining supplier quotations and following up on purchasing requests.
• Check and match Purchase Orders (PO), Delivery Orders (DO), and supplier invoices, highlighting any discrepancies.
• Assist in preparing basic financial reports, expense summaries, and payment supporting documents.
• Maintain proper filing of invoices, receipts, purchasing records, and other company documents.
• Provide general administrative and clerical support to relevant departments.

Skills

MS Word

MS Excel

Job description

Company: Hotoh Assembly Sdn Bhd
Subsidiary of Gemilang Coachwork Sdn Bhd

About the Company

Hotoh Assembly Sdn Bhd is a Malaysian local company and a subsidiary of Gemilang Coachwork Sdn Bhd.

About the Role

We are looking for a responsible and organised Administrative Assistant to provide daily administrative and coordination support to various departments, ensuring smooth office operations, accurate documentation, and timely follow-up on routine matters.

Key Responsibilities

Handle daily administrative tasks, including data entry, filing, documentation, and record keeping.

Prepare and update basic reports, spreadsheets, and administrative records.

Assist in monitoring employee attendance records, including missing punches, lateness, and overtime summaries.

Assist in arranging office and factory facility maintenance and follow up with service providers when required.

Coordinate office supplies and production consumables based on requests from the Production Department.

Assist in obtaining supplier quotations and following up on purchasing requests.

Check and match Purchase Orders (PO), Delivery Orders (DO), and supplier invoices, highlighting any discrepancies.

Assist in preparing basic financial reports, expense summaries, and payment supporting documents.

Maintain proper filing of invoices, receipts, purchasing records, and other company documents.

Provide general administrative and clerical support to relevant departments.

Requirements

Basic proficiency in Microsoft Word and Excel.

Good organisational skills and attention to detail.

Responsible, cooperative, and willing to learn.

Previous administrative experience is an advantage.

Fresh graduates are welcome to apply.

Proficient in Bahasa Malaysia, English, and Mandarin to communicate effectively with Mandarin-speaking colleagues and suppliers.

What We Offer

EPF & SOCSO

Medical Benefits

Insurance Coverage

15 Days of Public Holiday Entitlement

5 Working Days