Admin Assistant

CTRL CREATE SDN BHD; Subang Jaya; On-site; MYR 28,000 - 47,000; Full time

Job summary

CTRL + CREATE is a Klang Valley-based social media marketing agency seeking an Admin Assistant to support daily operations, finance admin, HR processes, and office coordination so the team focuses on client work. You will handle invoices, attendance, onboarding, vendor coordination, and licensing tasks, with a hands-on role in purchasing, filing, and compliance.

On-site in Subang Jaya, Malaysia, you’ll collaborate with management to keep operations running smoothly.

Qualifications

• Minimum SPM and above.
• Prior admin/HR/finance support experience.
• Organized, detail-oriented, and able to manage multiple priorities.
• Comfortable with Microsoft Office / Google Workspace.
• Good computer literacy and ability to learn new software/tools.
• Result- and efficiency-oriented, able to work with minimal supervision.
• Based in Malaysia, able to work on-site in Subang Jaya.

Responsibilities

• Handle finance admin tasks including invoices, payments, and petty cash.
• Support HR processes like attendance, onboarding, and records.
• Coordinate office operations, filing, vendor liaisons, and procurements.
• Maintain licenses, registrations, and renewals.
• Assist management with ad-hoc operations as needed.

Skills

Organized

Detail-oriented

Multitasking

Time management

Education

SPM or above

Tools

Microsoft Office

Google Workspace

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

CTRL + CREATE is a social media marketing agency based in Klang Valley, Malaysia, helping SME to mid-market brands grow through strategic content, social media, and performance-driven campaigns.

Your Role

Your Role As Admin Assistant, you'll be the backbone of our daily operations — managing finance admin, HR processes, and general office coordination so the team can focus on client work. You'll:

Finance

• Process invoices, track payments, and follow up on outstanding payments
• Manage petty cash and staff expense/claims tracking
• Liaise with company secretary/accountant for compliance (SSM filings, tax submissions, etc.)
• Prepare quotations, invoices, and receipts using company templates

HR & People

• Manage staff attendance, leave records, and HR documentation
• Support onboarding/offboarding — offer letters, contracts, access setup
• Coordinate EPF/SOCSO/EIS submissions and staff claims (medical, mileage)
• Maintain employee and internship placement records

Office & Operations

• Handle correspondence, filing, and meeting coordination for management
• Manage office supplies, equipment, and vendor coordination (utilities, printing, etc.)
• Support procurement — sourcing quotes, comparing vendors
• Maintain company licenses, registrations, and renewals
• General ad-hoc operations support

About the Company

CTRL + CREATE is a social media marketing agency based in Klang Valley, Malaysia, helping SME to mid-market brands grow through strategic content, social media, and performance-driven campaigns.

Requirements

Must-haves

• Minimum SPM and above
• Prior admin/HR/finance support experience
• Organized, detail-oriented, and able to manage multiple priorities
• Comfortable with Microsoft Office / Google Workspace
• Good computer literacy — comfortable learning and using new software/tools
• Result and efficiency-oriented — able to get things done without needing close supervision
• Based in Malaysia, able to work on-site in Subang Jaya

Nice-to-haves

• Familiarity with basic bookkeeping or accounting software -
• Experience with HR processes (EPF/SOCSO/claims)