Admin Assistant

Gapima; Shah Alam; On-site; MYR 28,000 - 45,000; Full time

Job summary

Gapima in Shah Alam is seeking an Office Administrator to handle day-to-day administrative tasks at head office and coordinate with branches on administrative needs.

The role requires a Diploma in Management/Office Management, at least 1 year of experience in logistics, and strong computer skills with excellent organizational abilities to maintain records, stock stationers, and support a compliant, efficient work environment.

Qualifications

• Diploma in Management/Office Management or equivalent.
• At least 1 year of experience, preferably with exposure to logistics industry.
• Proficient in computer skills with strong organizational abilities.

Responsibilities

• Monitor day-to-day administrative requirements at head office.
• Liase with branches on administrative requirements.
• Manage the usage of stationers and printing materials.
• Maintain sufficient stock of stationers and printing materials.
• Maintain the working environment to staff satisfaction level.
• Monitor and renew license of the company.
• Manage the correspondence matters (e.g courier services, dispatch etc)
• Maintain proper record of company certificates/registration forms.
• Act as a HSE committee member.
• Practice and ensure effectiveness of the quality system procedures in daily routine work.
• Ad hoc task as when required by the management.

Skills

MS Office

Organizational skills

Communication

Education

Diploma in Management/ Office Management

Tools

MS Office Suite

Job description

Only shortlisted candidate will be call for screening and interview.

• Monitor day-to-day administrative requirements at head office.
• Liase with branches on administrative requirements.
• Manage the usage of stationers and printing materials.
• Maintain sufficient stock of stationers and printing materials.
• Maintain the working environment to staff satisfaction level.
• Monitor and renew license of the company.
• Manage the correspondence matters (e.g courier services, dispatch etc)
• Maintain proper record of company certificates/registration forms.
• Act as a HSE committee member.
• Practice and ensure effectiveness of the quality system procedures in daily routine work.
• Ad hoc task as when required by the management.

JOB REQUIREMENT:

• Candidate must possess minimum Diploma in Management/ Office Management or equivalent.
• At least 1 year of experience (preferably with exposure to logistics industry).
• Proficient in computer skills with strong organizational abilities.