Admin Assistant

UEM Sunrise Berhad; Iskandar Puteri; On-site; MYR 47,000 - 78,000; Full time

Job summary

UEM Sunrise Berhad is seeking an Administration/Operations Coordinator to organize files, conduct monthly audits, prepare memos, and handle billing and roster management. You will support signage, facility maintenance, and day-to-day operations across the sports centres and offices.

The role requires a Diploma in a related field and at least two years’ experience, with strong MS Office skills and knowledge of records management.

Qualifications

• Diploma in business/office management or related field is advantageous.
• Minimum two years’ experience in a related role.
• Excellent organisational, time management and communication skills.
• Proficiency in MS Office and office/ facility management systems.
• Knowledge of records management and financial administration basics.

Responsibilities

• Organize files, records and databases for easy retrieval.
• Conduct monthly audits of operations, asset tagging and inventories.
• Maintain meeting minutes and prepare memos/letters as needed.
• Handle billing, invoices and payments; track service provider performance.
• Manage staff rosters and liaise with HR for roster updates.
• Coordinate signage, facility maintenance and safety compliance.
• Support operations with daily tasks and programme coordination.

Skills

Organisational skills

Time management

Verbal and written communication

Customer service

Interpersonal skills

Microsoft Office

Booking/scheduling systems

Facility management systems

Record management

Invoicing basics

Health and safety awareness

Education

Diploma in Business Administration, Office Management, Sports Management, or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Booking systems

Facility management systems

Job description

Organize Files and Records: Maintain all files, records, and databases in an organized manner.

Audit and Inventory: Conduct monthly audits of operations, asset tagging, stock cards, and inventory lists.

Meeting Minutes: Ensuring that accurate and comprehensive records are kept of discussions, decisions, and actions taken during meetings.

Billing and Invoices: Handle all incoming bills and invoices from service providers, ensuring prompt payment and close follow-up.

Service Provider Performance: Prepare performance certificates for service providers.

Credit Control: Collect payments from members/ customers on a daily basis and consolidate these collections to be submitted weekly.

Agreement Master list: Maintain a complete and updated master list of agreement files, including information on lots and compiling service provider agreements.

Overtime Compilation: Compile and cross-check staff overtime records according to time check in/ out.

Staff Roster: Compile and update staff roster every month. Responsible for liaising with HRIT regarding ad hoc roster changes that need to be updated in HR system.

Memo and Letters: Prepare memos and letters as needed by management.

Signage & Notice: Create and manage visual communication materials to inform and attract members, customers or visitors. This includes broadcasting seasonal offers, upcoming events, updated operating hours during the festive season, tournaments, and designated areas within the premise and, etc according to UEMS & Estuari Sports Centre requirements.

Facility Maintenance: Backup and support sports facility tasks, including rounding routine maintenance tasks to ensure the cleanliness, safety, and functionality of sports facilities, including courts, fields, equipment, and surrounding areas. Coordinate with inventory checking of necessary items to support ongoing facility operations and maintenance activities.

Operations

Coordinate office activities effectively.

Backup Operation: Provide backup support for operations when needed.

Perform other appropriate tasks assigned by the Operations Executive.

Process registrations, payments, and documentation.

Coordinate sports programmes, tournaments, and events.

Monitor office supplies and administrative resources.

Support management with day-to-day operational tasks.

Ensure compliance with organisational policies and procedures.

Qualifications

Formal Education

Diploma in Business Administration, Office Management, Sports Management, or a related field is an advantage.

Work Experience

Requires at least two (2) years’ experience in a related field.

Skills / Knowledge / Qualifications

Strong organisational and time management skills.

Excellent verbal and written communication skills.

Good customer service and interpersonal skills.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Ability to use booking, scheduling, or facility management systems.

Knowledge of office administration procedures and practices.

Basic understanding of sports centre operations, programmes, and facility management.

Knowledge of customer service principles and practices.

Familiarity with record management and document control.

Basic knowledge of financial administration, including payment processing and invoicing.

Understanding of workplace health, safety, and organisational policies.

UEM Sunrise Berhad is a public-listed company and one of Malaysia’s leading property developers, serving as the flagship property development company of UEM Group Berhad. Its expertise spans large-scale townships, high-rise residential, commercial, retail and integrated developments. The company has played a key role in shaping Iskandar Puteri, Johor, and is recognised for award-winning developments in Mont’Kiara and Greater Kuala Lumpur. UEM Sunrise has also established an international presence through developments in Australia and South Africa, further strengthening its global footprint.